Readmissions Automation Project

General Overview of Readmissions Process6.jpg

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Summary:

Design and implement automated processes to support evaluation of Readmit applicants. On average it takes 45 minutes to manually process a readmit application.

Historical Volumes:

Fall '06 - Sprg '07: 7410

Fall '07 - Sprg '08: 7049

Fall '08: 2217 (as of 6/23/08)

Total: 16,676

Start Date:

April 16, 2008

Go Live:

June 15, 2009

End Date:

June 30, 2009

Current Milestone:

6/30/09- Follow-up and Close

Project Plan:

Readmissions Plan

Stage:

Complete - In operation and supported by UTO.

People

Sponsor/Champion:

James Rund, Vice President of University Student Initiatives

Lead Customer:

Lou Ann Denny,Registrar

Lead Customer:

Kelley Brundage,Asst Registrar

Project Manager:

Marilyn Shipp/Kelley Brundage

Contact for more information:

Marilyn.Shipp@asu.edu

Associate VP University Technology:

Max Davis-Johnson

University Technology Director:

Leah Lommel

More Info

Source:

Executive

Priority:

Medium

Scope:

• Define document tracking needs
• Define rules and outcomes
• Define setups and process needs for auto decision
• Define rptg needs
• Development
• Implementation

Model after UGA existing processes. Explore utilizing same underlying architecture.
May be influenced by "ASU On-Line" Project.

All Milestones and Schedule:

• Define scope 5/30/2008 - complete
• Gather requirements 8/1/2008 - complete
• Develop implentation project plan 8/1/2008
(Development and implemention will be in value-added phases)
• Checkpoint
• V1.0 Develop, Test, Implement assign eval group & initial ratings 9/15/2008 - complete
• V2.0 Develop, Test, Implement acquire & eval documents 2/15/2009 - complete
• V3.0
Develop, Test, Implement assign addtn'l ratings 5/30/2009 - complete
(note: 4/22/09 additonal rating value needed due to change in Cronkite admission requirements)
Develop, Test, Implement auto admit 6/15/2009 - complete
Develop, Test, Implement dept rptg 6/25/2009 - complete
• Follow-up and close project 6/30/2009

Deliverables:

• Process Flow - complete
• Rules Documents - complete
• Use Cases - complete
• Implementation Project Plan - complete
• Business Process Guide/Job Aide - complete
• Value added components (implement in groups)
V 1.0 - complete
V 2.0 - complete
V 3.0 - complete
Note: Using committees is not in scope. This will be its own project if areas determine it adds value.

Risk & Threats:

developer schedule
bundles and fixes testing
21'st day cleanup/rptg
end of semester processing
changes in admissions requirements

Links

Evaluating Readmits background information