SCLIntra Application - Phase 1 Mail Services Implementation


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Summary: 

ASU Mail Services has additional hardware requirements that need to be purchased.  We are in the process of confirming how to acquire that equipment.

ASU Stores wants their implementation to be after ASU Mail Services rather than concurrent and to be treated as a separate project.

In FY08, ASU Stores delivered 46, 317 packages and bulk items; Mail Services provided 37, 245 deliveries.  This project will replace the paper tracking methodology used by ASU Stores and the PacTac Courier System used by Mail Services.

The SCLIntra Enterprise solution utilizes bar code technology to monitor and control the flow of tangible objects such as parcel, property and even personnel as they enter and move throughout and within a warehouse or facility. This application, through the use of bar code technology and robust features, will automate the process of tracking, managing, searching and reporting on the movement of assets. The application will provide signature accountability for receiving, sorting and delivery across the university.

The SCLIntra Application consists of the SCLIntra Web Application, Workstation Client and Mobile Handheld Client.

 

Start Date: 
May 14, 2009
Go Live: 
December 31, 2009
End Date: 
December 31, 2009
Current Milestone: 
December 11, 2009 -- Conform receipt of VPN Edge Card(s).
Stage: 
On track
Lead Customer Comments: 
This item is prioritized as priority #7 (Low) by Ray. The Lead customer is Linda Augustine and Diana Gallese in Mail Services and Bill Gau is the project lead in UBS. Qwest could not deliver a quote for the external VPN edge devices since July until Purchasing intervened. A Quote was received yesterday Nov 2.
People
Sponsor/Champion: 
Morgan Olsen, Executive Vice President and Chief Financial Officer
Project Manager: 
Sharan Johnson
Contact for more information: 
bill.gau@asu.edu
Associate VP University Technology: 
Bob Nelson
University Technology Director: 
Tina Thorstenson
More Info
Source: 
Executive
Department: 
Business and Finance
Priority: 
Medium
All Milestones and Schedule: 

Confirm contract in place (Bill Gau) -- Completed

Critieria for Project Success Defined -- (BIll Gau) Work in Progress

User Hardware: Confirm Needs (BTS) -- Completed

  • Mail Services -- Completed 
    • PC for uploading and downloading Handhelds
    • Docking station for Handhelds
    • Interface to PC for Docking Station
    • Confirm number of Handhelds for Mail Services

User Hardware: Installed and Configured (BTS, UTO, NetComm)

  • Mail Services
    • Dedicated Administrative PCs for managing SCLIntra application in place (BTS) -- Completed
    • Docking/Charging stations for Handhelds in place (BTS) -- Completed
    • Network connections for PCs and Handhelds:
      • Diagram for Hardware locations (BTS) -- TBD
      • Confirmation of Firewalls needs (BTS) -- Completed
      • Confirmation of network drops (TBS) -- Completed
      • Quote for additional equipment (UTO) -- Work in Progress
      • Approval from Customer for additional costs (BTS) -- TBD
      • Order Equipment (BTS, UTO) -- TBD
      • Install Equipment (BTS) -- TBD
      • Configuration of Firewall and Network equipment (UTO, BTS) -- TBD
    • Software Installed and Configured (BTS) -- Completed
    • Convert database from PacTrak to SCLIntra (BTS) -- TBD

 UTO Hardware and Software:  In Development Environment -- Work in Progress

  • Hardware:  Server and Database -- (MSS & DBA) Completed
  • Network:  Install VPN Edge Card(s) -- TBD
  • Software:
    • Install and configure software (MSS) -- Completed
    • Install and configure database (UTO DBA) -- Completed
    • Develop SSO for customer-facing web site -- (UTO) -- Work in Progress

Vendor Training:

  • Set date for vendor training (BTS) -- Completed
  • Make arrangements for training on site at ASU (BTS) -- Completed
  • Vendor trains Mail Services staff (Vendor) -- Completed

 Develop Turn Over Plan:

  • Care Support Plan
    • Help Center - Documentation (BTS) -- TBD
    • Help Desk
      • Documentation (BTS) -- TBD
      • Training (BTS) -- TBD
  • Operations Support Plan (BTS)  -- TBD

Execute Turn Over Plan

  • Help Center (BTS) -- TBD
  • Help Desk (BTS) -- TBD
  • Operations (BTS) -- TBD

Go - No Go Decision to move to Production Environment:

  • Joint decision
    • Go - No Go Decision (BTS and Mail Services) -- TBD
    • Set Go Live Date (BTS and Mail Services) -- TBD
  • BTS notifies UTO (BTS) -- TBD
  • Move to Production (UTO) -- TBD

Go-Live -- December 31, 2009

Deliverables: 
  • Upgrading of the business process for tracking package delivery across ASU
  • Implementing SCLIntra as the new application delivery system at ASU
  • Retiring the current PacTrack application
Risk & Threats: 
  • Resource availablility

 

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SCLogic Vision and Scope Document.doc76.5 KB
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