Processing Transfer and Job Function Changes

Quick View

Summary:

The purpose of this project is to meet the audit requirements to ensure that when an employee changes jobs, he loses the access to administrative systems related to the old job so he can reacquire needed access for the new position.
Related tasks that are complete are to modify the PS Security termination process to include transfers and to crate an email to go to the transfered employee informing them about the PS roles that will be dropped. This email also is sent to the Advantage help desk so they can take appropriate action.
The remaining tasks will be a coordinated effort between UTO, HR, and other business units.

Start Date:

June 30, 2009

End Date:

December 30, 2009

Current Milestone:

11/20/2009 Identify criteria to identify employees on administrative leave who need access removed

Stage:

On track

People

Sponsor/Champion:

Adrian Sannier, Vice President and University Technology Officer

Lead Customer:

Tina Thorstenson

Project Manager:

Susan Moore

Contact for more information:

susan.moore@asu.edu

Associate VP University Technology:

Tina Thorstenson

University Technology Director:

Susan Moore

More Info

Source:

Internal

Department:

UTO

Priority:

none

Scope:

Activities In Progress:
Set up PS Security termination/transfer process to be run by control D rather than manually

Activities pending resources:
Add EDNA access as an administrative service in EDNA
Modify email process to send to computer accounts and EPM support.
Review transfer criteria and modify if necessary
Create process to handle RIFs and people on administrative leave.
Create process to handle people who haven't changed positions but whose job function has changed. This may involve regular audits by departments of all access.