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Financial Audit: Payroll Process and Reporting Improvements


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Summary: 

This project will update three payroll reports and provide additional HRIS page restrictions to ensure more accurate payroll processing. The three reports included in this project are ASUPY034 - PreSheet, PAY035 - PreCalc, and PAY036 - PreConfirm. Updating the reports will streamline payroll processing.

In addition, adding the auto assigning of on-line check numbering and graying out the direct deposit button will benefit payroll processing.

Start Date: 
July 1, 2009
Go Live: 
September 30, 2009
End Date: 
October 31, 2009
Current Milestone: 
9/30/2009 - Migration to PRD
Stage: 
Recently Released - Completed in last 3 months.
People
Sponsor/Champion: 
Morgan Olsen, Executive Vice President and Chief Financial Officer
Lead Customer: 
Matthew F. McElrath, Associate Vice Pres Human Resources
Project Manager: 
Myra Elias
Contact for more information: 
myra.elias@asu.edu
Associate VP University Technology: 
John Rome
University Technology Director: 
Tina Thorstenson
More Info
Source: 
Internal
Priority: 
Medium
Scope: 

The scope of this project is to review three payroll reports and update with sql from various queries and add/remove edits as needed to process payroll more efficiently. In addition, the on-line check will be modified to auto assign the check number and 'gray' out direct deposit. These two changes will improve on-line check processing.

  • CRM Case #307163 - Online check direct deposit button
  • CRM Case #307160 - Online check assignment
  • CRM Case #336649 - ASUPY034 - Presheet Report
  • CRM Case #391280 - PAY035 - PreCalc Report

    • - Payroll does not use this report - No changes are necessary

  • CRM Case #351042 - PAY036 - Preconfirm Report

    • - No changes are necessary

  • CRM Case #398791 - Limit Number of Direct Deposits on ESS - this has been deleted
    • All Milestones and Schedule: 
    Myra Elias Gather Requirements Completed
    Myra Elias Create Specification Completed
    Kim Hundza Identify queries to add to reports - this has been deleted Completed
    Myra Elias Create Test Plan In Progress
    Myra Elias UAT Coordination In progress
    Myra Elias Reports are in Production and being used Not Completed
    Payroll on-line check modification Not Completed
     
    Deliverables: 

    Revised Reports - 09/30/09
    ASU_PY034 - PreSheet Audit Report
    PAY035 - PreCalc Report - no changes are required
    PAY036 - PreConfirm Report - no changes are required

    On-Line Check with default direct deposit unchecked (greyed out) and auto check number assignment - 09/30/09

    On-Line Check will not allow check reversal if the check has not been distributed yet (will allow if the check to be reversed is
    in the same pay run ID.

    Allow a maximum of 3 direct deposit accounts through self service. - this was deleted on 8/15/09

    Risk & Threats: 

    None

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