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Financial Audit: Payroll Process Improvement - Time and Leave Reporting Performance Improvement


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Summary: 

This project is to mitigate a potential audit point by ensuring all time is approved. In addition, it is intended to improve the preformance of time reporting (time administration). All unapproved time needs to be identified and corrected prior to archiving the tables.

Start Date: 
August 3, 2009
Go Live: 
November 30, 2009
End Date: 
December 30, 2009
Current Milestone: 
11/30/2009 - Continued Data Clean up for TL by payroll - waiting on department feedback
Stage: 
On track
People
Sponsor/Champion: 
Morgan Olsen, Executive Vice President and Chief Financial Officer
Lead Customer: 
Kevin Salcido, Interim Associate Vice President/Chief Human Resource Officer
Project Manager: 
Myra Elias
Contact for more information: 
myra.elias@asu.edu
Associate VP University Technology: 
John Rome
University Technology Director: 
Tina Thorstenson
More Info
Source: 
Executive
Department: 
Business and Finance
Priority: 
High
Scope: 

The scope of this project is to review the records that are used in part during the time administration processing. The job is not running efficiently and some records might need to be archived. Payroll will also need to review employee records with time that has not been approved as part of the clean up project.

  • CRM Case #373014 - Old Time and Labor Exceptions
  • CRM Case #447282 - Time and Labor performance improvements
    • All Milestones and Schedule: 
    Myra Elias Requirements Gathering Complete
    Myra Elias Prepare Specifications Complete
    Payroll UAT Not Complete
     
    Business Analyst/Owner Description Status
    Debbie Wright - Payroll Office Old Time and Labor Exceptions data clean up 

    • Identify list of unapproved/rejected time - completed
    • Document time as approved/unapproved - in process
    • Sign off of completion
    		 Data Clean up in process

    Myra Elias

    Virginia Savage

    		Time and Labor tables for archiving 

    • HRIS Request Form - completed
    • Scope Definition - completed
    • Functional Specifications - completed
    • Technical Review
    • Development
    • User Acceptance testing
    • Test Plan Documentation
    • Document Business Process Guide
    • Transition to Support Team

    Awaiting data clean up

    Deliverables: 

    Time is processing efficiently September 30, 2009

    Revised Time Processing Business Process Guide (BPG)

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