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Mainframe Hosting for Advantage at ADOA (Arizona Dept of Administration)


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Summary: 

The Advantage financial application is the last remaining mainframe application supported and hosted by UTO (University Technology Office). The goal of this project is to significantly reduce the costs associated with maintaining this application.

ADOA (Arizona Department of Administration) can host this application at their data center located in Phoenix, AZ.  By doing this, the costs for maintaining this application can be reduced by at least 35%.

ASU users will access Advantage via SSL-VPN.

Start Date: 
January 23, 2009
Go Live: 
June 30, 2009
End Date: 
June 30, 2009
Current Milestone: 
6/30/2009 - Post implementation review
Stage: 
Recently Released - Completed in last 3 months.
People
Sponsor/Champion: 
Morgan Olsen, Executive Vice President and Chief Financial Officer
Project Manager: 
Steve Knuteson
Contact for more information: 
Terry.Hinton@asu.edu
Associate VP University Technology: 
Bob Nelson
University Technology Director: 
Terry Hinton
More Info
Source: 
Internal
Priority: 
Medium
Scope: 
  1. Signed service contract with ADOA.
  2. Connectitivty between ASU and the ADOA Date Center.
  3. ASU "cut over" to ADOA Data Center (using backup tapes from Disaster Recovery Process).
  4. "Go-Live" with the Advantage application accessible by ASU.
All Milestones and Schedule: 
  1. Approve project -- Completed.
  2. On-going discussion with ADOA -- Completed
  3. Project Plan developed -- Completed
  4. Service contract in place with ADOA -- Completed
  5. Connectivity between ASU and ADOA in place -- Milestone to be determined
  6. Create Base Environment (Consolidated Packs)  -- Completed
    • ASU - Create image tapes for consolidated packs -- Completed
    • ADOA - Load base image tapes form consolidated packs -- Completed
    • ASU - Detail Testing -- Completed
  7. Beta Trial of Cut-Over (Un-timed) Version 1.4 LPAR Completed
    • ASU - Create image tapes for ADOA -- Completed
    • ADOA - Load image on version 1.4 LPAR -- Completed
    • ASU - Detail Testing -- Completed
    • Fine Tune Cut-Over Process -- Completed
  8. Dress Rehearsal of Cut-Over (Timed) Version 1.4 LPAR -- Completed
    • ASU - Create image tapes for ADOA ( 6 pm) -- Completed
    • ADOA - Load image on 1.4 LPAR -- Completed
    • ASU - Detail Testing -- Completed
    • Fine Tune Cut-Over Process -- Completed
  9. UTO Change Review Team -- Completed
    • Submit request to Change Review Team -- Completed
    • Review by Change Review Team -- Completed
    • Approval by Change Review Team -- Completed
    • Communication to Advantage users -- Completed
  10. Production Cut-Over Version 1.4 LPAR -- Completed
    • ASU - Shutdown Advantage system/online(s) and begin creating image tapes (6 pm) -- Completed
    • ADOA - Load images -- Completed
    • ASU - Test Production Environment -- Completed
    • Advantage - Live at ADOA (Midnight) -- Completed
  11. Post Implementation Review -- Completed

 

Deliverables: 
  1. Signed service contract with ADOA.
  2. Connectitivty between ASU and the ADOA Date Center.
  3. ASU "cut over" to ADOA Data Center (using backup tapes from Disaster Recovery Process).
  4. "Go-Live" with the Advantage application accessible by ASU.
Risk & Threats: 

Potential issues that will be addressed as part of this project include:

  • Network Issues
  • Link established with ADOA
Links
Arizona Dept of Admin - Data Center
AMS Advantage Financial Software
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