LeRoy Eyring Center: Goldwater Scheduling System

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Summary:

The scheduling site will allow users to sign up for equipment usage. There are a number of constraints on signups, such as which equipment the user can sign up for, how much time the user can reserve, how often, the ability to release the equipment, etc.

Start Date:

October 27, 2009

Go Live:

March 31, 2010

End Date:

April 9, 2010

Current Milestone:

11/20/09 - Demo EZ App as a Possible Solution

Stage:

Missed milestone

People

Sponsor/Champion:

Adrian Sannier, Vice President and University Technology Officer

Lead Customer:

Nathan Newman, Professor

Project Manager:

Barbara Sowden

Contact for more information:

Barbara.Sowden@asu.edu

Associate VP University Technology:

John Rome

University Technology Director:

Leah Lommel

More Info

Source:

Internal

Department:

UTO

Priority:

High

Scope:

Registered users can reserve equipment for use, anytime within X days.
Users can only reserve equipment X, Y times in Z days. Each equipment has a different X Y and Z.
Certain users (independent of user type) can break certain rules, such as scheduling in the past, or ignoring the X Y Z requirements for reserving equipment.
Equipment can only be reserved in certain time blocks. Each equipment has a minimum amount of billable time, as well as an all equipment blanket of increment time.
All reservations and releases are stored, as time released is still billed if released within X hours before the reservation time.
Lab managers (site Admins+) can modify the calendar.
The scheduling site should use the existing users, equipment, and accounts from the GWC Recharge Systems site.
Include the ability to track reservations including an instructor. When an instructor is required, they are notified and can accept or decline the reservation.