Graduation Automation v1.5

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Summary:

This version will get us closer to automating graduation and limiting manual intervention. In this version we need to update how we are handling students with more than one Program (Career in PeopleSoft). Review and update Good/Bad Graduation Report for Graduation Automation. Use the current PeopleSoft Application Engine but with updates to handle the various records. Process will include running a report for all applied graduates, running DARS audits for these students, then updating the students records in PeopleSoft based on business requirements.

Start Date:

August 31, 2009

Go Live:

November 4, 2009

End Date:

November 23, 2009

Stage:

Recently Released - Completed in last 3 months.

People

Sponsor/Champion:

James Rund, Vice President of University Student Initiatives

Lead Customer:

Kristy Jacobs North

Project Manager:

Bonnie Stoneking

Contact for more information:

stoneking@asu.edu

Associate VP University Technology:

John Rome

University Technology Director:

Leah Lommel

More Info

Source:

Executive

Department:

UTO

Priority:

Medium

Scope:

Update the instert process to handle students with multiple career numbers (dual degree or degree & cert). Report for Summer 2009 found 200+ students in this situation. Also, need to adress the timing of when the report runs. Volumn is an issue for getting large numbers of Audits run in the overnight hours at peak times.

All Milestones and Schedule:

09/08/2009 - development starts
09/28/2009 - 1st round development complete, 1st round of testing
10/27/2009 - Functional sign off
11/4/2009 - move to PRD

Deliverables:

PeopleSoft App Engine changes to accommodate Multiple Career Numbers, Concurrent degrees, Certificates update the Student Program Plan stack with a good row

Version 1 - develop App Engine to take data from Audit reports and update Student Record
Version 1.5 - update App Engine to accommodate multiple careers/concurrent degrees
Version 2 - take updated student records through the PeopleSoft graduation process, graduate students without manual intervention, re-write the SQR's to App Engine's