Dashboard - Enrollment Tracking V 1.0

Quick View

Summary:

This dashboard contains information regarding Students, Instructors, Class Lists, Term Enrollment, Class Capacity, and Classroom Usage.

CRM Case #283628

Start Date:

July 24, 2009

Go Live:

December 11, 2009

End Date:

January 1, 2009

Current Milestone:

11/23 Have the new snapshot tables created and working in the Prod enviorment for the dashboards to access.

Stage:

Rebaselined

People

Sponsor/Champion:

Elizabeth D. Capaldi, Executive Vice President and University Provost

Lead Customer:

Sheila Ainlay

Project Manager:

Matt Sheppard

Associate VP University Technology:

John Rome

University Technology Director:

Leah Lommel

More Info

Source:

Executive

Priority:

Medium

Scope:

Replicate the current Enrollment Tracking emails in a dashboard.

Expand the detail of the reporting such that the Academic Orgs can be broken down to the department level.

Locate, clean up and load historical headcount data leading up the start of semesters so we can compare progress as they approach the 1st day of the semester and through the 21st and 45th day.

All Milestones and Schedule:

08/07 Phase 1 - Replicate the current Enrollment Tracking emails in a dashboard. --Completed.
10/2: Complete the specs for the tables that will be created in conjunction with this project. The replication of the Legacy's Student Class Table and the snapshot table.

Still conducting requirements gathering for other phases to assess a time table they can be completed in.

Deliverables:

A quick, reliable and accurate dashboard that reports that replaces the daily enrollment email reports that are sent out for SCH/FTE and Headcount in the run-up to semesters.

Risk & Threats:

High Risk- Obtaining accurate historical data that will allow us to graphically represent the headcount numbers. Currently the data is in binders as printed reports or emails. There are gaps in the data that will need to be filled/fudged to allow the automation of the desired charts.

Moderate-low Risk: Loading more granular data into the EPM to allow Enrollment numbers to be viewed at the department level has failed previously. I'm still assessing the reasons for that and recruiting the right people for the job to make sure this next attempt works.