Course Enrollment Manager (CEM) Improvements

Quick View

Summary:

Utilize the Faculty View of My ASU to provide a stream-lined and automated way for instructors to request new, or update existing, Blackboard (CEM) courses.
This will eliminate the data-entry form currently used to request a new course shell and utilize course information already available in PeopleSoft and Blackboard. Using already available fields reduces faculty and staff work time and reduces data-input errors (currently almost 80% of all course requests require some intervention by the BB support team in order to compete the request). Given that nearly 7000 course shells are requests every fall term, this represents a significant improvement for both faculty and support staff.

Start Date:

March 3, 2009

Go Live:

June 22, 2009

End Date:

September 1, 2009

Current Milestone:

6/26/2009 - Post Go-Live support and correction

Project Plan:

Course Enrollment Manager (CEM) Improvements

Stage:

Complete - In operation and supported by UTO.

People

Sponsor/Champion:

Adrian Sannier, Vice President and University Technology Officer

Lead Customer:

Mary Covington

Project Manager:

Gillian Bailey

Contact for more information:

Gillian.bailey@asu.edu

Associate VP University Technology:

Max Davis-Johnson

University Technology Director:

Leah Lommel

More Info

Source:

Executive

Priority:

High

Scope:

• Automate course shell request form and attach to My ASU via new icon.
• Automatic Approval of ‘simple’ Course Requests that require no staff intervention
• Add to the My ASU ‘My Courses’ box icons to access course management tools such as class roster, grade roster, ASR, and CEM (Blackboard)
• Create new icons for creation and management of Blackboard courses
• Create process to automate the creation of ‘simple’ course requests so that course is created a time of request.
• Create a process to allow instructor to make special course requests that are then submitted to the CEM support group for processing.
• Create an admin process to allow someone other than a class instructor to request a class creation, or to request a training class, dev class, or Bb Organization.

All Milestones and Schedule:

4/17/2009 - Review My ASU Mock-ups with Faculty Groups
4/24/2009 - Requirements Complete
5/5/2009 - ARB Review
5/15/2009 - First Round Development of Faculty Component is Complete
5/29/2009 - Second Round Development of Faculty Component and Admin Component is complete
6/12/2009 - Development of Faculty and Admin components is complete
6/17/2009 - Initial Testing/correction of Faculty and Admin Componets is Complete
6/19/2009 - Final Testing Complete
6/22/2009 - Go Live
6/26/2009 - Post Go-Live support and correction

Deliverables:

- Link from My ASU to create and manage Blackboard course shells.

- Web forms to obtain information from instructors needed for the creation and update of Blackboard courses.

- Interface from My ASU to CEM course creation for immediate creation of Blackboard courses.

- Methodology to collect information from instructors for special case situation that cannot be handled by the automated process.

Links

CEM forms to improve

Attachment	Size
CEMWizardFlow.doc	27.5 KB
LarryDiagram1.pdf	59.72 KB
LarryDiagram2.pdf	72.48 KB
CEM Proj.mpp	205.5 KB