Contract Tracking Database

Quick View

Summary:

This project would create/enhance the database system that has been started and provide a mechanism to issue reports to administration about expiration, budget requirements, history, images of contract (electronic file for universal access), etc. This tool would help in budget planning, planning for system admin resources, and version upgrades.

Go Live:

December 31, 2008

Current Milestone:

As temporary database has been started, but there needs to be maintenance and additional developement on the system so it will be functional and administered. 8/19/08

Stage:

Canceled - No UTO involvement.

People

Sponsor/Champion:

Adrian Sannier, Vice President and University Technology Officer

Lead Customer:

AVP-Bob Nelson

Project Manager:

No Project Manager

Contact for more information:

Connie.roberts@asu.edu

More Info

Source:

Internal

Priority:

Needs Prioritization

Scope:

The University has more than 200 contracts that are technology related. Many of these agreements are managed and administered by UTO. Currenty there is a huge dependence on individuals within the department to renew, negotiate and track contracts from one year to the next as there is no central tracking system.

Additional benefits:
• assuring no contract lapses
• identifying overlapping agreements to negotiate better deals
• tracking MOU’s, ISA’s, etc. for cost recovery and achieving service levels

Deliverables:

Reporting for renewals, cost recovery and consolidation

Access to contracts in an electronic format

Risk & Threats:

Not having all the information for the database resulting in inacurate reporting
Creating a reliance on tool that may not be accurate initially