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Consolidate registration system for staff instructor-led classes


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Summary: 

There are approximately 5 different systems at ASU for staff to register for instructor-led classes. Two of the major systems are nearing end-of-life. ASU needs one system that allows organizations to schedule workshops for staff, allow employees to register and then track attendance.

Start Date: 
May 23, 2008
End Date: 
August 20, 2008
Current Milestone: 
Not Started
Stage: 
On hold
People
Sponsor/Champion: 
none
Lead Customer: 
Paul Stoll - UTO Training
Lead Customer: 
Joe Miller - HR Training
Project Manager: 
No Project Manager
Associate VP University Technology: 
Sarah Hughes
More Info
Source: 
Internal
Priority: 
Needs Prioritization
Scope: 

Currently,

The center for learning and teaching excellence,
Human Resources,
Health Center
UTO Training
academic affairs
Driving Training
UTO departments
All use different calendaring/registration systems. We need one place where all can create workshops, allow people to register and then track attendance.

estimate of 3000 workshops per year, tracking 30,000 attendees.

All Milestones and Schedule: 

Identify registration systems that currently exist at ASU.

List requirements for the ideal system

Compare list of requirements to current systems.

Decision point:

  • Adopt one of the existing systems as is
  • Change one of the existing systems to better meet requirements
  • Look outside of ASU for system
  • Grow our own.
Deliverables: 

One Registration system to rule them all! (sorry - got all hobbity there)

Determine and implement one system that will allow departments to create workshops and allow employees to register..

Risk & Threats: 

End of June - system used to register faculty workshops ends.
End of calendar year - HR's pathlore system becomes unsupported.

UTO will need a place to create sessions and allow staff to register.

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