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Benefits Pre-Collect 2009


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Summary: 

Pre-collect 2009 will be a continuation of Precollect 2008. Every year, ASU employees that are on 9-mo contracts have to pay for their summer benefits via Precollect.
This happens in the last 6 pay periods of the academic year.

The first two phases of Pre-collect need to be ready for the final February payroll –
Start: Feb 23rd / First Pay Period – March 13
End: May 17th

The final phase of Pre-collect needs to be tested and in place for when the first academic employees go into a Payroll Status of Short Work Break (SWB).
The first of these appear in May 2009.

Start Date: 
January 12, 2009
Go Live: 
May 17, 2009
End Date: 
July 19, 2009
Current Milestone: 
6/2/2009 - In production
Stage: 
Complete - In operation and supported by UTO.
People
Sponsor/Champion: 
Morgan Olsen, Executive Vice President and Chief Financial Officer
Lead Customer: 
Matthew McElrath, AVP Human Resources
Project Manager: 
Clara Adams
Associate VP University Technology: 
Max Davis-Johnson
University Technology Director: 
Tina Thorstenson
More Info
Source: 
Executive
Priority: 
High
Scope: 

Precollect is a three-tiered project:

    1 – Modify existing Benefits Set-up for PeopleSoft. Phase 1 completed by 1/30/2009.
    2 - Setup and build 2009 Precollect plans and coverages. Phase 2 completed by 2/27/2009.
    3 - Process review and modification for SWB and FSW. Phase 3 completed by 4/30/2009.
  • CRM Case #349336 - Precollect Plan set up and mapping
  • CRM Case #349333 - Coverage Code Alignment
  • CRM Case #349349 - SWB/FSW Setup and Process Mods
    • All Milestones and Schedule: 

    2/13/2009 - 1.1: Create 1:1 relationship between ASU ben cov codes and ADOA ben cov codes. (Complete)
    2/13/2009 - 1.2: Map existing employees who are affected by the coverage change to the new coverages so that they have the appropriate level. (Complete)
    2/13/2009: 1.3 – Update ADOA interface process with the new coverages for the xlat crosswalk between ASU and ADOA. Update Compare report likewise. (Complete)
    2/20/2009: 2.1 – Add Precollect coverage codes to the program table and add the new rates. (Complete)
    3/6/2009: 2.2 – Insert Precollect rows for all ACD Ben Eligible Employees who have elected coverage and are not terminated. (Complete)
    4/15/2009: 3.1 – Verify that the SWB Paysheets (ASUPY048) process is defaulting and flagging the same as the delivered PSPPYBLD process
    4/30/2009: 3.2 – Create and test benefit deduction subset for FSW paygroup

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