Barrett, The ASU Honors College

Quick View

Summary:

Move college out of own domain, create OU, and move a couple of servers from current space to ECA.
Move faculty, staff, and students from current location to new building, including workstations and phones.
Install computers into 10 classrooms and 1 lab. Image computers.
The physical move is scheduled for the weekend of July 17-20th.

Start Date:

June 8, 2009

Go Live:

July 15, 2009

End Date:

December 18, 2009

Current Milestone:

December 7th, move all of the Barrett Honors Advisors from the local client to the Citrix client.

Project Plan:

Move Barrett, the ASU Honors College to new space

Stage:

On track

Lead Customer Comments:

The last major milestone to complete, is the movement of the Barrett Honors Advisors from the local client to the Citrix client.

People

Sponsor/Champion:

Adrian Sannier, Vice President and University Technology Officer

Lead Customer:

Sarah Hughes

Project Manager:

Jon Finley

Contact for more information:

mary.covington@asu.edu

Associate VP University Technology:

Sarah Hughes

University Technology Director:

Mary Covington

More Info

Source:

Executive

Priority:

High

Scope:

- Barrett currently has own forest and own domain. Need to move off forest and into ASURITE. There are approximately 75 computers that will need to move.
Re-image all faculty and staff machines, ~10 different images.
- Create CIFS space and dispurse as necessary. Add additional OU admins to help support.
- Make BHC@asu.edu ERMS ready. Create CRM PG for Honors. Train.
- Upgrade computer that houses the Honors student database (Education Edge).
- There are Honors staff on each campus: West 3-5, DPC 2, Poly 1, Tempe 75.
- BCDC1 is file server.
- BCDC2 - login machine and image server under Rebecca's desk. Move to ECA.
- 24 port switch in lab goes away.
- Check all ethernet and phone ports before the physical move.
- Image 10 computer classrooms and 1 lab; make sure deep freeze is installed.
- Migrate to ASU Print1, there are ~ 8 shared printers.
- Determine phone moves; who is moving black phone, or who is changing to a soft phone.
- Set up technology studio
- Hold training sessions on classroom equipment
- Support of the Barrett Honors Web Server and contact method for Consultant/Developer.
- Movement of the Education Edge application to a UTO supportable platform.
- Retire the BCDC1 Domain controller.

All Milestones and Schedule:

- June 30, Create Barrett Honors OU structure (M.BHC). Complete.
- July 1-7, Map Barrett Domain accounts to ASURITE accounts. Complete.
- July 7-9, Create any missing Barrett Honors accounts in ASURITE Domain. Complete.
- July 7-9, Create Barrett Groups in the new BHC OU. Complete.
- July 8, Create Computer accounts in the BHC OU. Complete.
- July 6-7, Create scripts to gather and deploy the desktop profile. Complete.
- July 6-7, Test Desktop migration (moving from Barrett Honors domain (BC) to the ASURITE domain). Complete.
- July 13, 14, 15th Schedule and migrate available Advising Staff then available Staff and Faculty. Complete.
- July 20th, staff start working out of new space - Missed due to building inspection delays.
- July 31st, Staff and Faculty have moved in to Sage Building. Complete.
- August 10th, staff on-board to help with student move-in. Complete.
- August 17th, hold training sessions in classrooms. Complete
- October 2nd, Clarify and document the support agreement for Barrett Honors web server. Complete
- November 20th, Complete the move of Education Edge application from BCDC1 to Citrix.
- December 7th, move all of the Barrett Honors Advisors from the local client to the Citrix client.
- December 18th, Retire BCDC1 (remaining Domain Controller for BC domain).

Deliverables:

- All faculty and staff on ASURITE.
- Honors to have OU.
- Printers moved to ASUPRINT1.
- New computer images.
- Computers operational on July 20th.
- Tech Studio
- Faculty trained in classrooms
- Upgrade/Retire the server (box) that has Honors student database - Education Edge.
- Simplification of Deskside support roles through Server retirement.

Risk & Threats:

- July 20th is already scheduled through the building project. Very aggressive to have new OU and ASURITE ready.
- Moving to Recruitment Plus app doesn't have to happen in this project to be complete. Long term goal.
- Various Staff and Faculty on Vacation. Migration of all Barrett won't be completed on schedule. Additional time after completion of main project will be needed.