Academic Reorganization Spring 2009

Quick View

Summary:

ASU has announced an Academic Reorganization that includes establishing the Herberger Institute of Design and the Arts; establishing the Mary Lou Fulton Institute and Graduate School of Education to focus on research and doctoral education programs; consolidating all teacher preparation programs across the university into the College of Teacher Education and Leadership and establishing a School of Geographical Sciences and Urban Planning within the College of Liberal Arts and Sciences. Additional information can be at http://asunews.asu.edu/20090121_reorg.

This project will focus on creating, updating, and moving colleges/schools/departments/students impacted by this change in PeopleSoft.

Start Date:

January 23, 2009

Go Live:

May 15, 2009

End Date:

June 26, 2009

Current Milestone:

06/26/09 Error checking done, reports updated, Dashboards updated

Project Plan:

Project Plan time line

Stage:

Complete - In operation and supported by UTO.

People

Sponsor/Champion:

Elizabeth D. Capaldi, Executive Vice President and University Provost

Lead Customer:

Nancy Kiernan

Project Manager:

Bonnie Stoneking

Contact for more information:

stoneking@asu.edu

Associate VP University Technology:

Max Davis-Johnson

University Technology Director:

Leah Lommel

More Info

Source:

Executive

Priority:

High

Scope:

Updates to:
Academic Organization Tree
Academic Organization Table
Program Table
Plan / Sub plan Table
Subject Owners
Course Catalog
Schedule of Classes
Instructor Advisor table
Facility Tables
Course Requirements
Academic Standing Rules
Service Indicators
Advising Committees
MACS advising QBU's
Remap Grad College committees
Student Finance program/plan fee updates
DARS updates to audits
Major Maps with new names
Admission table
Degree Search updates to new program/plan/college
Move all pending apps to new program/plans
eAdvisor queries/updates
Move all students affected by Program changes
Staff Security updates
DL's for Outlook

Specific College Information:

College of Liberal Arts and Sciences
Establish School of Geographical Sciences and Urban Planning
Move all courses, classes from Planning to Geography
Create new plan codes ?
Move students from College of Design > Planning School to Liberal Arts (Program change rows)

Herberger Institute of Design and the Arts
Create new Academic Group
Create new Academic Org
Create new Programs codes
Create new Plan codes – possibly
Move current Academic Orgs under new Org:
Architecture/Design/Music/Theatre/Art/Dance/ Arts Media Engineering
Move all students from College of the Arts & College of Design to new Institute

Mary Lou Fulton Institute and Graduate School of Education
Rename Academic Group
Rename Academic Org
Disestablish three current divisions
Establish two new divisions
Move Plans as needed to existing Program
Move Students where to new Program for all Plans that moved

College of Teacher Education and Leadership
Move undergrad courses and classes CTEL
Create new Plan codes (from EITP)
Move Students who were EITP to new Program (UGTE or GRTE) and plans
Disestablish School of Educational Innovation and Teacher Preparation

All Milestones and Schedule:

Requirements Gathering 2/6
Project Plan/Timeline defined 3/2
03/11/09 - set up for testing, secure environment
03/18/09 Testing Phase I complete
04/17/09 Testing Phase II complete
05/01/09 ABOR Approval for Proposal/Data received for setup in PRD
05/08/09 Setup started in PRD, QBUs setup tested, all mods ready for PRD
05/15/09 PRD changes
05/22/09 Clean up work, error reports
06/26/09 Error checking done, reports updated, Dashboards updated

Deliverables:

MODS needed
* Sync Acad Org tree to PSREP; mod AI0024; CRM 335452; done
* Add rows to Catalog & change offering data; SR0173; CRM 386237; done
* QBU action to copy minors and subplans; SR0172; CRM 387782; done

Risk & Threats:

a1. Timing of changes is a huge risk, volume of change to be done in PRD in a very short time frame, need time estimates from resources.
1. Changes to these underlying tables could impact operations. Timing of changes in Org Tree are critical as to not impact My ASU and Degree Search.
2. Changes made will impact administrative staff based on security roles.
3. Changes will potentially impact summer tuition assessment.
4. Could receive complaints from students that want to have their "old" college on their diplomas.