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2009 ADOA Open Enrollment


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Summary: 

The Arizona Department of Administration (ADOA) holds Open Enrollment annually for medical, dental, vision, supplemental life and short-term disability benefits. ASU has been advised that this year's Open Enrollment will run Aug 10-31 for an effective date of Oct 1, 2009. The system will need to be updated for new rates, new plans may be offered and vendors may change. In addition, Benefits would like the ability to generate a confirmation of benefits elected at time of submission.

Start Date: 
May 21, 2009
Go Live: 
August 7, 2009
End Date: 
October 9, 2009
Current Milestone: 
10/09/2009 - Open Enrollment deduction appear on paycheck
Stage: 
Recently Released - Completed in last 3 months.
People
Sponsor/Champion: 
Morgan Olsen, Executive Vice President and Chief Financial Officer
Lead Customer: 
Matthew F. McElrath, Associate Vice Pres Human Resources
Project Manager: 
Clara Adams
Contact for more information: 
cadams@asu.edu
Associate VP University Technology: 
John Rome
University Technology Director: 
Tina Thorstenson
More Info
Source: 
Executive
Department: 
Business and Finance
Priority: 
High
Scope: 

SCOPE

The Arizona Department of Administration (ADOA) holds Open Enrollment annually for medical, dental, vision, supplemental life and short-term disability benefits. ASU has been advised that this year¿s Open Enrollment will run Aug 10-31 for an effective date of Oct 1, 2009. Potential Changes: Configuration Changes to eBenefits, Base Benefits and Ben Admin; translate table and interface revisions; decommission and/or revision of previously implemented customizations and reports; new dev of customizations and/or reports, etc. The Changes will be finalized by ADOA by 7/3/2009.

Benefits is requesting the ability to generate a confirmation statement of benefits elections for open enrollment (preferably by employee after submission, but if not in a batch when OE is finalized).  Currently, the employee is required to print their benefits elections prior to clicking the SUBMIT button, often resulting in failure to complete the submission process.  The implementation of confirmation will increase successful submissions of benefit enrollments and reduce the number of post open enrollment appeals.

  • CRM Case #410481 - ADOA 2009 Open Enrollment
  • 2S Sup Life Limit Removal for 2009
  • Revise BNM0005 - Auto Enroll Employees into LTD based on Retirement Plan Election
  • Review all other OE customizations and revise as necessary.
  • CRM Case #441336 - BNM007 and BNM007B
  • CRM Case #441512 - Revisions to XLAT table
  • CRM Case #441337 - Report Request for Benefits OE
  • CRM Case #461005 - New Vendor interface file - AETNA for HSA
    • All Milestones and Schedule: 

    MILESTONES AND SCHEDULE

     

    The following is a high level schedule of activities for the project.

    Owner                  2009 ADOA Open Enrollment Phase Dates

    Status

    Clara Adams

    BA - Kim Hundza

    BA - Carol Utton

    		2009 ADOA Benefits Enrollment

    • Key Business Decisions
    • Project Preparation
    • Open Enrollment Communications     
    • Training
    • Functional Configuration
    • Technical Tasks
    • Test Planning and Execution
    • eBenefit Changes
    • Dashboards
    • Production Readiness
    • Open Enrollment Period
    • Data clean up period 
    • Post Open Enrollment
    		Project Dates

    • 5/21-7/03/09
    • 05/21-7/31/2009
    • 3/02-08/19/2009
    • 08/03 - 08/07/2009
    • 07/01-08/05/2009                     
    • 07/01-08/31/2009
    • 06/01-09/01/2009
    • 07/15-07/31/2009
    • 07/08-08/10/09
    • 08/03-08/05/2009
    • 08/07-09/30/2009
    • 09/30 -10/09/2009
    • 10/09 - 11/16/2009 
    		 Completed
    Risk & Threats: 
    1. Delays by ADOA to identify all plan changes by 7/3/2009
    2. Delays in obtaining test environments could impact configuration and testing.

     

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