eAdvisor: On/Off Track Reporting v3.1

EeAdvisor On-Off Batch.jpg
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Summary: 

Need to make changes on how the batch processes student on/off track data. This is necessary to send accurate and complete data to the Advisor Tracking Tool. The most significant change is sending reprocessed data when a user of the Advisor Tracking Tool requests updated student data.

Start Date: 
October 20, 2008
Go Live: 
December 15, 2008
End Date: 
January 10, 2009
Current Milestone: 
Go live 11/17/08
Stage: 
Complete - In operation and supported by UTO.
People
Sponsor/Champion: 
Elizabeth D. Capaldi, Executive Vice President and University Provost
Project Manager: 
Barbara Sowden
Contact for more information: 
Barbara.Sowden@asu.edu
Associate VP University Technology: 
Max Davis-Johnson
University Technology Director: 
Leah Lommel
More Info
Source: 
Executive
Priority: 
High
Scope: 
  1. Allow for an on demand evaluation of critical tracking data of a student
  2. Create process to run queries and populate the batch_queue table
  3. Add Pre Req/Transfer checkbox to critical requirements. When checked this would keep the student off track for the requirement but not action will occur, such as an email or hold
  4. Allow for evaluation on track term 0
  5. Add course title to the Course Details tab
  6. Do not evaluate milestones until the end of semester processing
  7. Add unused requirement to Course Details tab

eAdvisor: Advisor Tracking Tool v 3.1

advisor_tt31.gif
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Summary: 

Several additions and modifications are included in version 3.1. The most significant improvement is giving advisors an option to reevaluate student critical tracking data immediately by click a re-evaluate button.

Start Date: 
September 4, 2008
Go Live: 
November 17, 2008
End Date: 
November 30, 2008
Current Milestone: 
Go Live 11/13/08 (delayed until 11/17/08)
Stage: 
Complete - In operation and supported by UTO.
People
Sponsor/Champion: 
Elizabeth D. Capaldi, Executive Vice President and University Provost
Project Manager: 
Barbara Sowden
Contact for more information: 
Barbara.Sowden@asu.edu
Associate VP University Technology: 
Max Davis-Johnson
University Technology Director: 
Leah Lommel
More Info
Source: 
Executive
Priority: 
High
Scope: 
  1. Allow sending student emails and applying holds during mid semester
  2. Allow for an on demand evaluation of critical tracking data of a student (Reevaluate button)
  3. Create nightly reprocess of those who have had changes during the day - need a mechanism for populating the batch_queue table
  4. Figure out logic for enrolled term – how/when to change
  5. Allow to search by other student groups, such as Honors and Athletes
  6. Improve Search results speed
  7. Add Pre Req/Transfer checkbox to critical requirements. When checked this would keep the student off track for the requirement but no action will occur, such as an email or hold.
  8. Add link to Unofficial transcript on Tools tab
  9. Change major map error messages
  10. Do not allow user to save added row if Comment is not added for course drop-down options
  11. Add gpa to top
  12. Add course title to the Course Details tab
  13. Allow to set back the Track Term to 0
  14. Add unused courses to the Course Details tab
Risk & Threats: 

The current PeopleSoft developement reource (consultant) is being transitioned over to an in house UTO developer.

Enrollment Management/Forecasting v1.5

enrollment.gif
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Summary: 

Enrollment Management version 1.5 will add the enhanced function of forecasting to the dashboard. Several forecasting models will be created to give the provost office and course offering departments the ability to project how many additional sections of a course will need to be offered based on scalable student growth projections and critical course requirements.

See associated project in UTOLabs => Dashboard - Course Enrollment Management V.1.2 (CRM Case # 319249)

Start Date: 
August 20, 2008
Go Live: 
November 3, 2008
End Date: 
November 15, 2008
Current Milestone: 
Review w/ sponser 11/03/08
Stage: 
Complete - In operation and supported by UTO.
People
Sponsor/Champion: 
Elizabeth D. Capaldi, Executive Vice President and University Provost
Project Manager: 
Barbara Sowden
Contact for more information: 
Barbara.Sowden@asu.edu
Associate VP University Technology: 
Max Davis-Johnson
University Technology Director: 
Leah Lommel
More Info
Source: 
Executive
Priority: 
High
Scope: 
  • Create growth models: (1) create based on past course enrollment (2) allow for different percentages to be caluculated, e.g. 2%, 5%, 7%
  • Visualize growth models through dashboard data
  • Create forecasting data in spreadsheets first, then apply to dashboards
  • Create ICLM model - allow data to be downloaded in spreadsheet format
  • Create My Report when data has limited audience
  • Create best practices document for departments to manage course enrollment
  • Dashboard to find available rooms
All Milestones and Schedule: 

Create Project Plan - 09/15/08
Create percentage growth model - 9/23/08
Create 2 levels of documentation (1) executive dean level summary; (2) a more detailed overview for reserve cap and cohort 9/30/08
Create best practices information and apply it to various data scenarios - 9/30/08
Create past enrollment growth model - 10/17/08
Add tables in to EPM - 10/20/08
Update the Dashboard - 10/31/08
Improve Perfomance - 11/2/08
Review w/ sponser - 11/03/08
Go Live - 11/03/08

Deliverables: 
  • Course Enrollment Management dashboard with additional drop-downs and data to show number of sections needed for up coming semesters
  • My Reports
  • Download data from dashboard into spreadsheet format
  • Tools for colleges to manage their enrollment via reservation caps, student groups or cohorts

PM View and Staging

Thanks to Bonnie, I found some problem with the staging view. It was filtering projects in the PM view. Sorry about the inconvenience. Also, all projects without a PM associated with a project has been filled in. This should make all project to PM assignment up-to-date.

CLA Online v1.1

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Summary: 

The Collegiate Learning Assessment will begin being administered September 5, 2008.
Students began enrolling in the assessment test (course ASU 1) on August 25, 2008. Beginning August 25, 2008 enrollment monitoring and assessment completion will begin.

Start Date: 
August 25, 2008
Go Live: 
October 1, 2008
Current Milestone: 
Reports and enrollments done 10/01
Stage: 
Complete - In operation and supported by UTO.
People
Sponsor/Champion: 
Elizabeth D. Capaldi, Executive Vice President and University Provost
Project Manager: 
Bonnie Stoneking
Associate VP University Technology: 
Max Davis-Johnson
University Technology Director: 
Leah Lommel
More Info
Source: 
Executive
Priority: 
High
Scope: 

•Show Checklist item to instructors of the ENG classes with list of who has not registered
•Add Proctors/Coordinators to CLA test classes so they can see sessions and list of students, can print class roster
•OUE staff will use myReports to retrieve registered students contact information and will send email confirmation, name, session number, location, time, instructions, and contact information

All Milestones and Schedule: 

Enrollment tracking 9/5
Reports and enrollments done 10/01
Plan for Spring 2009 - 10/10 - move this to v2

Deliverables: 

Class lists from myReports with checklist items displayed
Enrollment Reports / rosters for ASU 1

ASU Challenges

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Summary: 

The ASU Challenges project consists of the development and depolyment of a new brand identity for ASU, creation and unveiling of a galvanizing concept to demonstrate ASU’s vision of a New American University to the community and the nation, and development of a sustaining marketing plan to support the concept long-term.

For more project details see 100project.asu.edu

Go Live: 
March 3, 2009
End Date: 
March 9, 2009
Stage: 
Recently Released - Completed in last 3 months.
People
Project Manager: 
Minnie Fontes
Contact for more information: 
minnie.fontes@asu.edu
More Info
Priority: 
none

Blackboard: Building Blocks Manager 2 (Courtesy Affiliates)

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Summary: 

Project on hold per Laura Ploughe - not a business priority at this time. 

University Business Services (UBS) and University Technology Office (UTO) are enhancing the automation of data between the Blackboard Transaction server and many other servers for enterprise data and transaction systems processing in 2008. The goal is to incorporate implementation of the new Building Blocks Manager which receives PeopleSoft bio-demo data which will then be automatically fed to the Sun Card.

The scope of this project covers only the feed to Sun Card and is limited to Courtesy Affiliate data.

Additional projects will be setup for feeds to ISSAC, Pharos and other future systems as needed.

Start Date: 
August 4, 2008
Current Milestone: 
AVP Approval and Prioritization.
Stage: 
On hold
People
Sponsor/Champion: 
Morgan Olsen, Executive Vice President and Chief Financial Officer
Project Manager: 
Sharan Johnson
Associate VP University Technology: 
Sarah Hughes
University Technology Director: 
Susan Moore
More Info
Source: 
Executive
Priority: 
Medium
Scope: 

University Business Services (UBS) and University Technology Office (UTO) are enhancing the automation of data between the Blackboard Transaction server and many other servers for enterprise data and transaction systems processing in 2008. The goal is to incorporate implementation of the new Building Blocks Manager which receives PeopleSoft bio-demo data which will then be automatically fed to the Sun Card.

The scope of this project covers only the feed to Sun Card and is limited to Courtesy Affiliate data.

Additional projects will be setup for feeds to ISSAC, Pharos and other future systems as needed.

Deliverables: 

Implementation of the new Building Blocks Manager to receive Peoplesoft bio-demo data that automatically feeds the Sun Card for Courtesy Affiliates.

2 Sponsor/Champion Additions

  1. Morgan Olsen, Executive Vice President and Chief Financial Officer
  2. Paul Ward, VP Univ Admin & Legal Affairs

and Rich Standley now has a link to his directory information.

Polishing

  1. Made Lead Customer an open menu instead of colipsed.
  2. Summary field space has been doubled to show importance.
  3. Sort by Title or End Date has been added to Completed tab.
  4. Text fields can now take spaces.

Project Submission Stage Settings

Leema,

Since project submission confusion appears to be a constant problem.  I did three minor changes that I believe will help for a new project addition to UTOLabs.  

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