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Web Sphere 5 support

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Summary: 

The IBM web application - Websphere 5.1 is no longer supported by IBM as of end of Sept 2008. There are still 25 applications are running on this web application platform. This project is to migrate those applications to Tomcat, as first priority, or Websphere 6.0 infrastructure. Both Tomcat and Websphere 6 infrastructure are in production.

Start Date: 
September 23, 2008
Stage: 
Canceled - No UTO involvement.
People
Sponsor/Champion: 
none
Project Manager: 
No Project Manager
Contact for more information: 
jack.hsu@asu.edu
Associate VP University Technology: 
Bob Nelson
More Info
Source: 
Internal
Priority: 
none
Scope: 
  • Identify the customers and "owner" of each websphere 5 application (total 25 applications)
  • Verify whether those applications are still in use
  • Decision on target platform, Tomcat or Websphere 6
  • Make proper change to the application and tested.
  • Go through normal migration process to production for each application.
Deliverables: 
  • Phase out the websphere infrastructure, both hardware and software.
  • Potential saving on annual Websphere software maintenance.
Risk & Threats: 

All 25 applications may be endangers of availability and stability if we don't migrate.

403B Consolidation

Labs_403B.png
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Summary: 

The State of Arizona (Tri-University initiative) is consolidating the 403B vendors in Fall 2008. To prepare the ASU systems to interface with the new set of vendors, this project must be completed prior to the cutover, currently scheduled for the November timeframe.

Click here to view the case in PeopleSoft: CRM Case #307105 and CRM Case #327963

Start Date: 
September 1, 2008
Go Live: 
December 18, 2008
End Date: 
January 16, 2009
Current Milestone: 
1/12/2009 - Migrate final changes to Retirement Manager
Stage: 
Complete - In operation and supported by UTO.
People
Sponsor/Champion: 
Carol Campbell, Executive Vice President and Chief Financial Officer
Lead Customer: 
Matthew F. McElrath, Associate Vice Pres Human Resources
Project Manager: 
Clara Adams
Associate VP University Technology: 
Max Davis-Johnson
University Technology Director: 
Tina Thorstenson
More Info
Source: 
Executive
Priority: 
High
Scope: 

CRM tickets 327963 and 307105

All Milestones and Schedule: 
  1. Project Development Milestone - completed 9/5/08
    • Review Retirement Manager Implementation Packet
    • Provide Target Production Date
  2. Administrative Milestones - due on or before 10/29/2008
    • Plan and Vendor Information - completed 9/26/08
      • Plan checklist Form
      • Plan Disclaimre Verbiage
      • Retirement Manager Plan Service Agreement/Information Sharing Agreement & Agreement Template Letter for each vendor
      • Retirment Manager Vendor Packet Tmplate Letter for each vendor
    • Group Information - completed 9/26/2008
      • PDF files summarizing each plan (optional)
      • Group Logo
      • Calendar Year Payroll Date List
      • Group Contact - Security Access Form
      • Vendor Guided Enrollmnet Form
    • Vendor Correspondence - due on or before 10/29/08
      • Signed Vendor Agreement from each vendor
      • Vendor Status checklist
  3. Technical Milestones - Completion required by 12/10/2008
    • Phase 1 - due on or before 10/17/08

      • Submission of a full set of Retirment Manager Test Files
      • Submission of Actual payroll Data used for the set of Retirement Manager Test Files
    • Phase 2- due on or before 10/29/08
      • Submission of a full set of Retirment Manager Test Files
      • Submission of Actual payroll Data used for the set of Retirement Manager Test Files
      • Contribution Change File tested
    • Phase 3- due on or before 12/10/08
      • Submission of a full set of Retirment Manager Test Files
  4. Post Implementation Milestones - Completion required by 11/19/2008
    • Site Review, Training and Prodction - - due on or before 11/19/08
      • Provide traning attendee form
      • Submission of Actual payroll Data used for the set of Retirement Manager Test Files
      • Finalize last minute changes:

        1. Finish testing and setup the process to handle the contribution change file coming from Retirement Manager System – asubn0062
        2. A few minor changes to the process that creates the DEMO file – asubn0056
        3. Put into production changes to the process that creates a spreadsheet of all the 403Bs and ORPs to include the new 403B plan – asub0009
        4. Change and test the process that creates new savings plan rows with the summer job benefit record number to include the new 403B plan – asubn0035

Time & Labor - Display Sponsored Accounts for DTA's

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Summary: 

Instead of generating thousands of Effort Reports for PI's to certify effort for hourly employees, this joint project between Research Administration and the Office of Human Resources will enable the current Department Time Administrators (DTAs) to certify the effort as part of the bi-weekly payroll process. All hourly employees, paid on Sponsored (Grant-funded) Accounts will view and approve the funding source for their hours along with their DTA/Supervisor.

Start Date: 
June 1, 2008
Go Live: 
September 30, 2008
Current Milestone: 
In Development
Stage: 
Complete - In operation and supported by UTO.
People
Sponsor/Champion: 
R.F. Rick Shangraw, Vice President of Research and Economic Affairs
Lead Customer: 
Beth Israel
Project Manager: 
No Project Manager
More Info
Source: 
Executive
Priority: 
High

Enhanced Access/Manager Self Service - Department to Department Transfer

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Summary: 

This project will enable departments to transfer employees from one department to another without impacting Faculty/Staff benefits. This project will smooth the transtion for transfers by increasing the efficiency of the entire process.

Start Date: 
September 5, 2008
Go Live: 
December 31, 2008
Current Milestone: 
Identifying Scope of Project
Stage: 
Canceled - No UTO involvement.
People
Sponsor/Champion: 
Morgan Olsen, Executive Vice President and Chief Financial Officer
Lead Customer: 
Matt McElrath
Project Manager: 
No Project Manager
Associate VP University Technology: 
Max Davis-Johnson
University Technology Director: 
Tina Thorstenson
More Info
Source: 
Executive
Priority: 
High

Effort Reporting System Dashboard

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Summary: 

The Effort Reporting System Dashboard is required to provide a seamless interface between My ASU and the Effort Reporting System. This interface will be developed using the Corda dashboard tool. It will provide easy access for PI's and others to quickly access their grant-sponsored certifications.

Start Date: 
September 12, 2008
Current Milestone: 
In Development
Stage: 
Canceled - No UTO involvement.
People
Sponsor/Champion: 
R.F. Rick Shangraw, Vice President of Research and Economic Affairs
Lead Customer: 
Beth Israel
Project Manager: 
No Project Manager
Associate VP University Technology: 
Max Davis-Johnson
University Technology Director: 
Tina Thorstenson
More Info
Source: 
Executive
Priority: 
High

eAdvisor: Prerequisite Review/Drop of Classes

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Summary: 

Create set of reports and processes to review student enrollment to catch students who are enrolled in a class with a pre-requisite and they no longer meet the requirements. Examples include were enrolled at time of enrollment in the prereq and then failed or change of major. Once reports are created a process to automatically drop students from classes and send notification could be sent.

Start Date: 
October 15, 2008
Go Live: 
January 14, 2009
End Date: 
January 31, 2009
Current Milestone: 
1/14/09-Drop student courses
Stage: 
Complete - In operation and supported by UTO.
People
Sponsor/Champion: 
Elizabeth D. Capaldi, Executive Vice President and University Provost
Lead Customer: 
Nancy Kiernan, Program Manager
Lead Customer: 
Victor Yellen, Consultant
Project Manager: 
Barbara Sowden
Contact for more information: 
Barbara.Sowden@asu.edu
Associate VP University Technology: 
Max Davis-Johnson
University Technology Director: 
Leah Lommel
More Info
Source: 
Executive
Priority: 
High
Scope: 

Use Critical Tracking 08 students as pilot group

  • If a student failed an ASU prerequisite course(s), drop the student from the next course(s)
  • If a student is no longer in the major that is part of the prerequisite, drop the student from the course
All Milestones and Schedule: 

Run Reports to determine what students meet the scope criteria to be dropped - Mid Dec
Test/Verify - Late Dec
Run Report, Send Email Notifications to Students and Departments- Jan 7, 2009
Drop Courses and Send Email Notification to Students - Jan 14, 2009

Risk & Threats: 

Resources needed - Jere Coon, Cat Wade, Nancy Kiernan - may need developer to generate enrollment request IDs.

Access to UTO Labs

Posted September 17th, 2008 by eftucker

If you have the "Project Management" role.  You can currently grant access to others.  How? 

To request access.  

  1. Have the person go to http://utolabs.asu.edu/user/
  2. Sign in with their ASURITE.
  3. Choose the “Apply for role” tab and select the “Apply” button.


To grant access:

Reslife RMS 5.3.005 upgrade

housing.jpg
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Summary: 

RMS upgrade is crucial to revising and maintaining the Residential Life Online Housing application. Many of the changes in version 5.3.005 will enhance the student’s experience while applying and choosing preferences for on campus housing. Target date: Oct 15, 2008

Start Date: 
September 3, 2008
Go Live: 
October 16, 2008
End Date: 
October 20, 2008
Current Milestone: 
Installation in Production - Completed 10-16-2008
Stage: 
Complete - In operation and supported by UTO.
People
Sponsor/Champion: 
James Rund, Vice President of University Student Initiatives
Lead Customer: 
Lou Ann Denny, Assoc Vice President
Lead Customer: 
Michael Coakley, Assoc Dean
Lead Customer: 
Melissa Krewson, Senior Director
Project Manager: 
Robin Manke-Cassidy
Contact for more information: 
sandra.vicars@asu.edu
Associate VP University Technology: 
Bob Nelson
More Info
Source: 
Internal
Priority: 
Medium
Scope: 

Residential Life RMS application upgrade to version 5.3.005

Participants in project include:
Residence Life staff
Application Support staff for RMS
Vendor representatives
Systems staff (for system access/turnover)
Director Application Support.

All Milestones and Schedule: 

10-2-2008 - Project Kickoff meeting

10-9-2008 - Upgrade of QA/Development environment

10-14-2008 - Completion of QA/Dev testing

10-16-2008 - Production application upgrade

Deliverables: 

RMS 5.3.005 in production environment

Automation of Transfer Evaluation v1.0

DARS process flow.jpg
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Summary: 

Create an automated process to evaluate transcript courses that meet specifc business process rules and return the evaluated transcript data to PeopleSoft.

Start Date: 
September 15, 2008
Go Live: 
December 22, 2008
End Date: 
January 15, 2009
Current Milestone: 
First production run 12/21/2008 - refinement and testing
Project Plan: 
Auto Eval Transcript plan
Stage: 
Complete - In operation and supported by UTO.
People
Sponsor/Champion: 
Elizabeth D. Capaldi, Executive Vice President and University Provost
Lead Customer: 
Leah Lommel, Director
Lead Customer: 
Victor Yellen, Consultant
Project Manager: 
Marilyn Shipp
Contact for more information: 
Marilyn.Shipp@asu.edu
Associate VP University Technology: 
Max Davis-Johnson
University Technology Director: 
Leah Lommel
More Info
Source: 
Executive
Priority: 
High
Scope: 

Automate business processes that are currently handled manually in the transfer transcript evaluation process by the ASU Transfer Admissions and Readmissions offices.
One goal of fully automating the transfer evaluation process is to provide students and advisors with accurately evaluated transfer transcripts within 24 hours of receipt.
Priority will be given to the needs of continuing students with transfer work from the Maricopa Community College system, but automated solutions that will positively impact all ASU transfer student cohorts will be sought.

All Milestones and Schedule: 

DevelopIdentify manual process for repeats and dups (continuous, transfers, readmits) 9/24/08 - complete
Identify limitations and complexities 9/24/08 - complete
Identify new process needs and flow 9/30/08 - complete
Evaluate scope focusing on automating priority group with benefit to other groups 10/7/08 - complete
Create detail specifications for new processes 10/30/08 - complete
Develop Use Cases 10/30/08 - complete
Develop and test new process 12/12/08 - complete
Q/A and volume test 12/19/08 - complete
Implement 12/22/08 - complete
Review and close project 1/15/09

Deliverables: 

PS/Dars interface project flow (new version)
Specifications
Use Cases
Process

Bookstore Lookup and Purchasing From My ASU

Quick View
Summary: 

This project is being proposed to further link the bookstore purchasing process into My ASU.

Start Date: 
September 22, 2008
Go Live: 
October 19, 2008
End Date: 
January 20, 2008
Stage: 
Staging - Draft version. Will not show up in a search. Viewed only by URL or PM menu.
People
Sponsor/Champion: 
Adrian Sannier, Vice President and University Technology Officer
Lead Customer: 
Leah Lommel
Project Manager: 
Noel Lindner
More Info
Source: 
none
Priority: 
none
Scope: 

TBD

Deliverables: 
  • Provide Single Sign On access to Bookstore web application
  • Provide seamless integration from My ASU through as much of the Bookstore application as possible.
Risk & Threats: 
  • Schedule of spring classes is available online on October 19th
  • Integration or ability to use single sign on to the MBS application relies heavily on the MBS application, and support from the company.
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