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Drupal Enterprise Environment

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Summary: 

This project is to define a Drupal Enterprise environment from site design to support model that provides high availability
for Institutional web sites.

Start Date: 
September 24, 2008
Go Live: 
October 31, 2008
End Date: 
November 7, 2008
Current Milestone: 
Go live - 10/31/2008
Stage: 
Complete - In operation and supported by UTO.
People
Sponsor/Champion: 
Adrian Sannier, Vice President and University Technology Officer
Project Manager: 
Debi Carl
Contact for more information: 
debi.carl@asu.edu
Associate VP University Technology: 
Max Davis-Johnson
University Technology Director: 
Shawn Bryan
More Info
Source: 
Internal
Priority: 
High
Scope: 

This environment will be used to deploy websites built and administered through the Drupal Open Source toolset. As an Enterprise technology infrastructure it will be controlled by the UTO.

Key points:

Not intended to replace current hosting model

Define site design 

Develop migration paths

Install hardware and software to support environment 

Provide Care Plan

Definition of Responsibilities:

OPS 

  • 2nd level verification/support in collaboration with Departmental/Application Group teams
  • Migration
  • Initial Provisioning - Post approval
  • Removal or shutoff of sites as directed
  • General Monitoring using Spork and Nagios 
  • Maintenance - server and OS provided by Jack's team

Admin EDS Database Services

  • High Availability of mysql

Drupal Team

  • 3rd Tier Support
  • Module Certification
  • Development

Department/Application Groups

  • Access Control to site
  • Editorial control over site content
  • Aministration via Drupal Tools
  • 2nd tier support in collaboration with OPS

 

All Milestones and Schedule: 

Site design - due 10/9/2008

  • Support Model - Definition/Approval process of what constitutes an Institutional
  • Definition of the environment from the customers perspective
  • Decision on which Adminiatrative tools to use.

 

Hardware availability timeline - 10/9/2008

Definition of Maintenance/Upgrade cycles - 10/9/2008

Define migration path - 10/16/2008 (recommended we leverage current web migration processes)

Care Plan/Help Desk support - 10/16/2008

Involve key Drupal palyers - 10/16-23/2008 this will aid us in the migration of current hosted customers to the enterprise environment

Go live - 10/31/2008

Implementation Post Mortem - 11/15/2008

 

Deliverables: 

Site Design Document

Migration Plan for existing hosted application approved for the Enterprise environment

Care Plan for PercepTis

Module Certification List

Any other documents constituted by this project.

Dashboard - Graduate Admissions V 1.0

Grad admissions.JPG
Quick View
Summary: 

This dashboard is the second in a series of dashboards that visualize and report admissions’ data. The Undergraduate Admissions dashboard’s popularity attracted the attention of the Graduate College and they requested a similar tool be built for their data.

The GRADUATE ADMISSINS DASHBOARD is a tool that visualizes the admissions process starting at recruitment and continuing on to applications and finally admits.


Latest Update:
We missed the original Go Live date by about 3 weeks but on 03/23/09 the dashboard went live. The most recent changes were made and an EDNA request was made to open up access to the Staff in the next few days.

We are now shifting resources to be able to address usability requests, data changes and such.



Start Date: 
October 2, 2008
Go Live: 
March 23, 2009
End Date: 
May 15, 2009
Stage: 
Recently Released - Completed in last 3 months.
People
Sponsor/Champion: 
Elizabeth D. Capaldi, Executive Vice President and University Provost
Lead Customer: 
Maria Allison
Project Manager: 
Matt Sheppard
Contact for more information: 
matthew.sheppard@asu.edu
Associate VP University Technology: 
John Rome
More Info
Source: 
Executive
Priority: 
High
Scope: 

Click here to view the case in PeopleSoft: CRM Case #322016

All Milestones and Schedule: 

03/20/09 Customer Review
04/10/09 Final touches completed and opened up to more users

Deliverables: 

This dashboard is going to be a duplicate of the Undergraduate Admissions dashboard but it will be based on Graduate data. Items such as admit type which was FTF or Transfer will change to Masters, PhD or Post-Doc. The data driving this dashboard is significantly different due to the face that it is based on different tables in the EPM.

Comments on "What New Post"

Posted October 1st, 2008 by eftucker

I have activated comment posting on this blog. So if you have questions or want something added, you can ask it here for all to see it and make it a priority, or you can always send me a private email.

enable rich-text

Posted October 1st, 2008 by eftucker

All fields are non-formatted text boxes. It is now set to add spaces for paragraph breaks. The only reason for you to "enable rich-text" on a bottom of a textbox is to create bullets or numbering.

If you need more functionality, please comment on this post.

Thanks.

Download of Projects update

Posted October 1st, 2008 by eftucker

I have updated the CSV download file located at:

It now includes Director and AVPs.

Dashboard - Enrollment Tracking V 1.0

Enrollment Tracking 02.PNG
Quick View
Summary: 

This dashboard contains information regarding Students, Instructors, Class Lists, Term Enrollment, Class Capacity, and Classroom Usage.

CRM Case #283628

Start Date: 
July 24, 2009
Go Live: 
December 11, 2009
End Date: 
January 1, 2009
Current Milestone: 
11/23 Have the new snapshot tables created and working in the Prod enviorment for the dashboards to access.
Stage: 
Rebaselined
People
Sponsor/Champion: 
Elizabeth D. Capaldi, Executive Vice President and University Provost
Lead Customer: 
Sheila Ainlay
Project Manager: 
Matt Sheppard
Associate VP University Technology: 
John Rome
University Technology Director: 
Leah Lommel
More Info
Source: 
Executive
Priority: 
Medium
Scope: 

Replicate the current Enrollment Tracking emails in a dashboard.

Expand the detail of the reporting such that the Academic Orgs can be broken down to the department level.

Locate, clean up and load historical headcount data leading up the start of semesters so we can compare progress as they approach the 1st day of the semester and through the 21st and 45th day.

All Milestones and Schedule: 

08/07 Phase 1 - Replicate the current Enrollment Tracking emails in a dashboard. --Completed.
10/2: Complete the specs for the tables that will be created in conjunction with this project. The replication of the Legacy's Student Class Table and the snapshot table.

Still conducting requirements gathering for other phases to assess a time table they can be completed in.

Deliverables: 

A quick, reliable and accurate dashboard that reports that replaces the daily enrollment email reports that are sent out for SCH/FTE and Headcount in the run-up to semesters.

Risk & Threats: 

High Risk- Obtaining accurate historical data that will allow us to graphically represent the headcount numbers. Currently the data is in binders as printed reports or emails. There are gaps in the data that will need to be filled/fudged to allow the automation of the desired charts.

Moderate-low Risk: Loading more granular data into the EPM to allow Enrollment numbers to be viewed at the department level has failed previously. I'm still assessing the reasons for that and recruiting the right people for the job to make sure this next attempt works.

Dashboard - Retention V.1.0

Quick View
Summary: 

This dashboard will replicate retention report including students retained within the university and where they transferred.

Click here to view the case in PeopleSoft: CRM Case #321733

Current Milestone: 
Gathering requirements
Stage: 
On hold
People
Sponsor/Champion: 
Elizabeth D. Capaldi, Executive Vice President and University Provost
Lead Customer: 
Melinda Gebel
Project Manager: 
No Project Manager
Associate VP University Technology: 
John Rome
More Info
Source: 
Executive
Priority: 
Lower

Dashboard - Course Enrollment Management including Forecasts V.1.2

Picture 4.png
Quick View
Summary: 

This dashboard will follow methodology used by the Provost to calculate enrollment the colleges pay to teach. Drilling will be enabled to at least the department level. Previously, this dashboard was also known as Enrollment Planning and Funding.

Click here to view the case in PeopleSoft: CRM Case #319249

Start Date: 
October 1, 2008
Go Live: 
December 1, 2008
End Date: 
January 15, 2009
Current Milestone: 
Add new Course Capacity/Acad Year Query and other new features to the dashboard by 10/24/2008
Stage: 
Recently Released - Completed in last 3 months.
People
Sponsor/Champion: 
Elizabeth D. Capaldi, Executive Vice President and University Provost
Lead Customer: 
Sheila Ainlay
Project Manager: 
No Project Manager
Contact for more information: 
dashboard-q@asu.edu
Associate VP University Technology: 
John Rome
More Info
Source: 
Executive
Priority: 
High

Dashboard - Faculty V.1.0

Faculty Dashboard.JPG
Quick View
Summary: 

Provosts and Deans face countless decisions relating to the University’s faculty staff. Unfortunately the data and information needed to make informed decisions isn’t always readily available as the University’s data is not centrally located or easily retrieved.

The FACULTY DASHBOARD is a tool that brings together data from multiple sources, displays the timeliest and most pertinent information for faculty members, provides ad hoc reports for the recurring analysis of faculty members’ contributions to the University’s colleges and departments, and ultimately provides actionable options to the user so they can implement the decisions they make.


Latest Update:

The dashboard was released to selected individuals in the Provosts' office on Monday June 8th, 2009

Start Date: 
September 25, 2008
Go Live: 
June 5, 2009
End Date: 
June 18, 2009
Current Milestone: 
06/05 go live.
Stage: 
Recently Released - Completed in last 3 months.
People
Sponsor/Champion: 
Elizabeth D. Capaldi, Executive Vice President and University Provost
Lead Customer: 
John Hepburn
Project Manager: 
Matt Sheppard
Contact for more information: 
matthew.sheppard@asu.edu
Associate VP University Technology: 
John Rome
More Info
Source: 
Executive
Priority: 
High
Scope: 

Click to view the Faculty Dashboard - Project Overview

Click here to view the case in PeopleSoft: CRM Case #318569


All Milestones and Schedule: 
12/05/08 Tenure KPI working(complete)
03/13/09 The Employee Profile Table will capture the revised and cleaned up rank codes on this payroll date.
03/27/08 Final round of development
04/03/09 Complete Review / Testing in preparation for presentation to Provosts and Deans
04/21/09 Present dashboard to Provosts
05/15/09 Final Touches and Go Live


Deliverables: 

1. Faculty Profile:

This page is the one-stop-shop for the most comprehensive display of individual faculty member’s information. In addition to the usual HR data that’s expected to be displayed, this page shows the salary history, pay from non-primary jobs, supplemental pay, and the accounts they are paid from. It conveys their promotion history, tenure information, where they received the education, and their contributions to the University’s graduate programs and research initiatives. Historical instructor load statistics are displayed along with their current semester’s teaching schedule and participation in the Academic Status Report (ASR) program.

2. Reports:

The dashboard makes available a repository of dynamic reports that can be tailored to answer questions related to Adjunct Faculty, Headcount Analysis (distributions of faculty by gender, ethnicity, citizenship, and rank), and Salary Analysis ( distributions by years in rank and as a measure of total SCH and Research Expenditures). Reports based on instruction and research are also available. The dashboard makes the most of the comparisons regarding teaching (courses, number of students, SCH, etc) in terms of three groups: Tenure and Tenure Track, Contract Faculty and Faculty Associates. Similarly, with regard to research it compares research grants/funding in terms of Assistant Professors, Associate Professors, Professors and Research Faculty.

3. Other Pages:

The dashboard offers pages that visually display Tenure and Rank counts by college and department. It also includes an Alma Mater page. In one glance this Alma Mater page impresses upon the user the quality of our Institution by showcasing the quality institutions from which our faculty received their highest degrees. Finally, there are pages for Census Data and PAC 10 comparisons as well.


Risk & Threats: 

Data quality. A byproduct of showing all the data in summarized views is that bad data is easily spotted and it is glaringly obvious which departments aren't entering it correctly. Perhaps this will create a since of urgnecy for it to get cleaned up. However, we put ourselves at risk if we go live with a dashboard that doesn't bring back accurate data. If the dashboard is branded as such (one that doesn't bring back good data) the liklihood of it ever being adopted is slim. Thus we need to rely on Deans and BOMs to put a stamp of approval on the data we're bringing back in a testing phase. This could ultimately delay the release of the dashboard, but the work on the dashboard will be complete. The bottleneck at that point will be another project to clean up the data.

Dashboard - UG Admissions V.1.2

Picture 1.png
Quick View
Summary: 

This version of the Undergraduate Admissions dashboard will have several additional features such as
-Fall 2009 data in dropdowns
-The ability to see an entire year of information
-The numbers in the #1 report will match the numbers in the other pages exactly

Click here to view the case in PeopleSoft: CRM Case #314746

Start Date: 
September 20, 2008
Go Live: 
October 31, 2008
End Date: 
December 1, 2008
Current Milestone: 
Requirements Gathering Meeting with Deans and Staff on 11/22/2008
Stage: 
Complete - In operation and supported by UTO.
People
Sponsor/Champion: 
Elizabeth D. Capaldi, Executive Vice President and University Provost
Lead Customer: 
Linda Glover
Project Manager: 
No Project Manager
Associate VP University Technology: 
John Rome
More Info
Source: 
Executive
Priority: 
High
Deliverables: 

-New dropdown options including Spring 2009 and Fall 2009
-Numbers matching the #1 report
-expansion of #1 Report to include Online campus and Registrations
-One year data view as well as Term view

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