ASU Labs

Subject: notification of new projects

Posted October 22nd, 2008 by eftucker

------ Forwarded Message
From: Tasleema Tarmeen Lallmamode
Date: Wed, 22 Oct 2008 10:39:33 -0700
To: "DL.WG.UTO.ResourceManager" , "DL.WG.UTO.PM.Associates"
Subject: notification of new projects

Hello.

I wanted to give you a heads up on a change in project state communication.

View Expansion

Posted October 22nd, 2008 by eftucker

All views except for AVP and Director has a sub view of project by stage. The use of this is limited to a view by view need. If this is annoying to you, or helpful. Please let us know by posting a response to "DL.WG.UTO.PM.Associates"

Thanks.

FA: Online Distributed Scholarship Posting

Quick View

Summary:

The scholarships office (part of Student Financial Assistance Office) currently processes departmental and foundation scholarships by receiving paper Scholarship Award Authorization (SAA) forms that have been signed by departmental representatives. These are then reviewed one-by-one by scholarship staff and manually posted. This modification would allow departmental staff members to enter these awards themselves, have them approved by the appropriate departmental business managers and deans, and then posted in batch as financial aid awards.

Start Date:

November 1, 2008

Go Live:

March 30, 2009

End Date:

June 10, 2009

Current Milestone:

06/03/09 - Review documentation

Stage:

Complete - In operation and supported by UTO.

People

Sponsor/Champion:

James Rund, Vice President of University Student Initiatives

Lead Customer:

Craig Fennell

Project Manager:

Katherine Ranes

Contact for more information:

Katherine.Ranes@asu.edu

Associate VP University Technology:

Max Davis-Johnson

University Technology Director:

Katherine Ranes

More Info

Source:

Executive

Priority:

Medium

Scope:

The project will include:

1. Modification to PeopleSoft to support distributed scholarship entry
2. Testing of the modification
3. Phased adoption of distributed scholarship entry to various ASU departments - pilot for Spring 2009
4. New security roles to permit appropriate access and approvals
5. Installation of warning messages on entry, award and disbursement based on Advantage account balance.

All Milestones and Schedule:

10/27/08 - Approve Functional Specification
11/15/08 - Complete development in PeopleSoft
12/07/08 - Complete QA Testing
12/07/08 - Install Security Roles in Production
12/15/08 - Production Release
12/15/08 - Instructions for departments complete
01/05/09 - Begin use in distributed departments
01/20/09 - Specify warning message integration
02/25/09 - Complete development of Advantage integration
03/10/09 - Testing complete
03/15/09 - Advantage integration in production for entry screen
03/31/09 - Add exception reports to awarding process
06/30/09 - Add exception reports to disbursement process

Update for Proposed, Completed, On-Hold, and Canceled Views

Posted October 22nd, 2008 by eftucker

A count of all projects within a view has been added. You can now see this on the top right of all views except Completed.
On-Hold and Canceled view's have been changed to sort by using "Last Updated."

Tri-University Vulnerability Management Tools: Qualys Implementation

Quick View

Summary:

A tri-university project was initiated by the University of Arizona for scanning tools that the three universities could collaboration on. An RFP was issued in July 2008. The vendor Qualys was selected for the network auditing and vulnerability scanning solution.

Start Date:

November 3, 2008

Go Live:

January 23, 2009

End Date:

January 31, 2009

Stage:

Recently Released - Completed in last 3 months.

People

Sponsor/Champion:

Adrian Sannier, Vice President and University Technology Officer

Lead Customer:

Scott Banks

Project Manager:

Robin Manke-Cassidy

Contact for more information:

robin.manke@asu.edu

Associate VP University Technology:

Scott Banks

University Technology Director:

Robin Manke-Cassidy

More Info

Source:

Internal

Priority:

Medium

Scope:

The scope of the project is the implementation of the Qualys Vulnerability Management Tools at ASU. Vulnerability management is a critical component of any security infrastructure because it enables proactive detection and remediation of security vulnerabilities. Security professionals that use vulnerability management tools are able to correct weaknesses before they are exploited and no longer rely solely on defensive security measures to protect themselves.

All Milestones and Schedule:

Receive Hardware from Qualys vendor -- Completed
Installation into ASU network: -- Completed
- Old Main
- Data Center

Dependencies:

Cisco MARS (Monitoring, Analysis, Response System)

Links

Qualys Vulnerability Management Tools

Citrix: Program Neighborhood for Common Computing Classrooms

Quick View

Summary:

User experience in the Common Computing Classrooms for faculty and student is key to success for classroom support and the centrally run application technology. The ease to which faculty/students are able to run the centrally run applications within a classroom situation and time constraints, the easier the transition to new technology.

Citrix client Program Neighborhood allows direct access from the local computer to the Citrx servers. The end user notices very little is different between a locally run application and a centrally run application. Double clicking of documents will automatically open the application that is required no matter when the application is actually run from. This will greatly improve the user satisfaction of the centrally managed applications.

Start Date:

October 27, 2008

Go Live:

December 17, 2008

End Date:

January 5, 2009

Current Milestone:

01/12/09-AVP approval and prioritization

Stage:

On hold

People

Sponsor/Champion:

Adrian Sannier, Vice President and University Technology Officer

Lead Customer:

Sandra Johnson

Project Manager:

Robin Manke-Cassidy

Contact for more information:

robin@asu.edu

Associate VP University Technology:

Sarah Hughes

University Technology Director:

Robin Manke-Cassidy

More Info

Source:

Internal

Priority:

Needs Prioritization

Scope:

Simplify the access to centrally run applications in the Common Computing Classrooms.
Single authentication to the workstation and the Citrix environment.
Provide capability for Macintosh and PC computers.
Seamless use of applications.

All Milestones and Schedule:

10-22-2008 - Kick-off meeting to align teams
12-08-2008 - Design and funcationality completed
TBD - Review design and funcationality with entire Common Computing Support staff for feedback.
TBD - Implementation in Common Computing Test bed for spring semester deployment.
TBD - Deployment
TBD - Post-mortem of project

11-28-2008

Issues with multiple authentication domains in the ASU Active Directory are an issue with the deployment of the Program Neighborhood. UTO is currently working with Citrix and also discussing alternatives.

Deliverables:

Applications that are easy to access in the Common Computing Classrooms.

Risk & Threats:

Development time before the Common Computing test bed cycle.

Help Center Version 2

Quick View

Summary:

Several ASU organizations have expressed interest in sharing content on the Help Center when automated federation is possible. The ability to assign multiple categories to articles will increase the "hits" on those articles - increasing use and readership.

The goal of this project is to enhance the functionality of the Help Center so that:

Use of the Help Center will increase across the ASU community.
Other ASU organizations will see the value in publishing information to the Help Center.
More ASU organizations will partner with the Help Center to publish their articles.

Start Date:

October 21, 2008

Go Live:

April 24, 2009

End Date:

June 1, 2009

Current Milestone:

7/22/2009 - Project is closed out.

Project Plan:

Project Plan

Stage:

Complete - In operation and supported by UTO.

People

Sponsor/Champion:

Adrian Sannier, Vice President and University Technology Officer

Lead Customer:

Associate VP University Technolgy - Sarah Hughes

Project Manager:

Leema Lallmamode

Contact for more information:

Martha.Steinacker@asu.edu

Associate VP University Technology:

Sarah Hughes

University Technology Director:

Sandra Johnson

More Info

Source:

Internal

Priority:

Needs Prioritization

Scope:

Technical aspects of the project include:

Upgrading the current Help Center modules to version 5.
Investigating upgrading to Drupal 6.
Upgrading to Drupal version 6 (dependent on recommendation from #2.)
Enable RSS feeds into the Help Center using the "SimpleFeed" Drupal Module.
Coordinating with other ASU organizations so that RSS feeds are tagged appropriately - increasing "hits" from searches.
Adding multi-media capability.
Including a link to the Help Center in the ASU Web Template header and footer as well as the Logon page. (Dependent on approval by the ASU Web Advisory Board.)
Automatically displaying recommended articles and "Top Ten" articles on the Help Center home page.
Revising the site feedback method.
Polishing search and advanced search features.
Developing a "Five Star" review capability for articles.
Determining and implementing a solution for categorizing incoming feeds for better usability.
Testing the "Run Cron" process to determine if it can be done more frequently so that articles are published sooner.
Improving the content editor. (Switching from the "tiny mce" module to the "FCK" module)

On-going efforts of the Help Center staff:

Coordinating with other ASU organizations so that RSS feeds are tagged appropriately - increasing "hits" from searches.
Improving the article filtering system (by adding more categories) - so site administrators can find articles more efficiently.
Working with other ASU organizations to integrate their help needs with this site.

New Requirement per Adrian Sannier (02/24/09):

Inter-activity on Help Center

Mockups:

Mockups

All Milestones and Schedule:

See Project Plan link for milestones and schedule.

Deliverables:

The Help Center will be able to federate content via RSS feeds to and from other ASU organizations.
Help Center articles can be matched to multiple articles at the same time.
Certain articles can be designated to display only to those that login and have a specific role.
The Help Center editor will have the ability to sort articles on multiple column headings.
The "Run Cron" process will run once each 24 hour period. The Help Center editor will retain the ability to run it manually as needed.

Links

Help Center Version 2

Priority

Posted October 17th, 2008 by eftucker

A view of projects by Priority has been added to the PM menu:

http://utolabs.asu.edu/priority

Wireless Internet - Alpha Drive

Quick View

Summary:

This project is to provide Outdoor Wireless to all Fraternities on Alpha Drive. The following fraternities are included in this project:

Sigma Pi
Sigma Mu
Alpha Epsilon Pi
Delta Sigma Pi
Sigma Chi
Sigma Phi Epsilon

UTO will be providing wireless access to the outdoor common area for each Fraternity.

Note: Work has been completed for the first five fraternities. Only Sigma Chi has not yet signed a MOU (Memo of Understanding). Until the MOU is in place, work cannot be started.

Start Date:

August 18, 2008

Go Live:

March 6, 2009

End Date:

March 13, 2009

Current Milestone:

MS was completed Jan 15, 2009.

Stage:

Complete - In operation and supported by UTO.

People

Sponsor/Champion:

James Rund, Vice President of University Student Initiatives

Project Manager:

Tony Carrera

Contact for more information:

Tony.Carrera@asu.edu

Associate VP University Technology:

Bob Nelson

University Technology Director:

Dave McKee

More Info

Source:

Executive

Priority:

Medium

Scope:

This project is to provide Outdoor Wireless to all Fraternities on Alpha Drive. UTO will be providing wireless access to the outdoor common area for each Fraternity.

All Milestones and Schedule:

Initial estimate. 8/23/2008 (Complete)
Site surveys. 8/30/2008 (Complete)
Develop MOU to delineate responsibility between UTO and individual fraternities. 9/15/2008 (Complete)
Install wireless hardware on Manzanita Hall. 9/19/2008 (Complete)
Signed MOU - Sigma Pi. Target:9/22/2008 actual: 10/03/2008 (Complete)
Install wireless hardware at Sigma Pi. Target: 10/10/2008 Actual 10/20/08 (Complete)
Signed MOU - Sigma Nu. Target: 9/22/2008 Actual 9/25/2008 (Complete)
Install wireless hardware at Sigma Nu. Target: 10/10/2008 Actual 10/20/08 (Complete)
Signed MOU - Alpha Epsilon Pi. Target: 9/22/2008 Actual 10/15/08 (Complete)
Install wireless hardware at Alpha Epsilon Pi. Target: 10/22/08 Actual: 10/22/08 (Complete)
Signed MOU - Delta Sigma Phi. Target: 9/22/2008 Actual 11/05/08 (Complete)
Install wireless hardware at Delta Sigma Phi. Target: 9/23/2008 Actual 11/19/08 (Complete)
Signed MOU - Sigma Chi. (Complete) - MS to be met by February 27, 2009.
Install wireless hardware at Sigma Chi. (Complete)
Signed MOU - Sigma Phi Epsilon. (Complete)
To be completed Install wireless hardware at Sigma Phi Epsilon. (Complete)
Develop and publish procedures for servicing wireless at Alpha drive fraternities. Target: 10/28/2008 Actual: 10/31/2008 (Complete)
Develop and publish help desk script for handling problem calls about wireless at fraternities. Target 10/28/2008 (Complete)
Wireless available for all fraternities. New Target: MS to be met by March 6, 2009.(Complete)
Post-installation review. MS to be met by March 13, 2009.

Deliverables:

UTO will be providing wireless access to the outdoor common area for each Fraternity.

Risk & Threats:

Installation of wireless hardware on Fraternity property will require authorization by each individual Fraternity in the form of a Memo of Understanding. Delay in signing the MOU by authorities within any individual Fraternity could delay hardware installation for that Fraternity, thus extending the final completion date of the project.

Approved Projects

Posted October 15th, 2008 by eftucker

A "View" of Approved Projects has been added.

http://utolabs.asu.edu/approved

The default view will show all projects accepted within the past week. Other filters may be selected from the menu. A link has been added to the Project Lab menu.