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Director View Enhancement

Posted January 29th, 2009 by eftucker

Director view has been adjusted:

  • Go Live with sort added.
  • Project Manager with sort added.
  • View now shows “In Development” projects only.  This action moves “Critical” stage project to the top.

Summary Field

Posted January 27th, 2009 by eftucker

Hi Everyone,

The UTO Labs "Summary" field is now required. Without this information a project cannot be saved. The purpose is to provide a short description of a project with enough detail to inform the viewer.

If you have any question or concerns please reply on the DL.

Enhancements: Diff Module and HTML Mail Module

Posted January 25th, 2009 by eftucker
  1. Diff Module(screenshot below): Gives the ability for users to view all changes between any two revisions. When you go to any project, users will now see a “View” tab (that is the default) and a “Revisions” tab.  The field that has changes is listed first. Then on  the left shows a “-” sign for what was removed, and on the right shows a “+” sign for what was added.
    2. Picture 1.png

Project Form Help Text

Posted January 5th, 2009 by eftucker

Hi Everyone,

The help text below has been added to the UTO Labs form underneath each field.  If you have ay questions, please send question to the "DL.WG.UTO.PM.Associates" DL.

 

Thanks.

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Enter Resources in UTOLabs

Posted December 10th, 2008 by eftucker

From: Barbara Sowden <Barbara.Sowden@asu.edu>
Date: Wed, 10 Dec 2008 11:51:14 -0700
To: "DL.WG.UTO.PM.Associates" <DL.WG.UTO.PM.Associates@mainex1.asu.edu>
Subject: Enter Resources in UTOLabs

Hi All,
 
Reminder - Please enter your resources in UTOLabs before tomorrow’s 10am Resource Negotiations meeting.  Here’s a quick step-by-step:
 
Go to http://utolabs.asu.edu/ and make sure to login.

Email Notifications Additional Details

Posted November 12th, 2008 by eftucker

These DL's are now receiving these notification:

DL.WG.UTO.PM.Associates

  • Approved
  • On-Hold
  • Canceled

DL.WG.UTO.ResourceManager

  • Approved
  • On-Hold
  • Canceled

Dl.wg.uto.pm

  • Proposed

Stage name has been updated from "New-Accepted as UTO Project" to "New-Approved UTO Project."

Provide Geographically diverse site for NetApp storage.

Quick View
Summary: 

This project will provide off site storage capabilities for the ASU Enterprise NetApp storage network. By utilizing a 1 GB link on the GeoMax network between Tempe and ASUW, UTO will be able to provide a geographically diverse site for backup storage of critical data.

Start Date: 
October 27, 2008
Go Live: 
January 8, 2009
End Date: 
January 8, 2009
Current Milestone: 
Project complete
Project Plan: 
archive-filers-move-to-west
Stage: 
Recently Released - Completed in last 3 months.
People
Sponsor/Champion: 
Adrian Sannier, Vice President and University Technology Officer
Project Manager: 
No Project Manager
Contact for more information: 
Duane.Woerman@asu.edu
Associate VP University Technology: 
Bob Nelson
More Info
Source: 
Internal
Priority: 
Needs Prioritization
Scope: 

This project will provide off site storage capabilities for the ASU Enterprise NetApp storage network. By utilizing a 1 GB link on the GeoMax network between Tempe and ASUW, UTO will be able to provide a geographically diverse site for backup storage of critical data.

All Milestones and Schedule: 
  • Estimate cost to extend fiber from ISTB1 to Main. (Complete) October 28, 2008
  • Estimate cost to extend fiber from CPL to CLCC II. (Complete) October 28, 2008
  • Estimate cost of networking hardware. (Complete) October 28, 2008
  • Estimate cost to relocate NetApp storage from ISTB I to CLCC II. (Complete) October 28, 2008
  • Estimate cost for facilities to accommodate NetApp in CLCC II. (Complete) October 28, 2008
  • Get funding approved for project. (Complete) October 28, 2008
  • Develop implementation schedule. (Complete) January 8, 2009
Deliverables: 

UTO will provide NetApp storage off site for Backup at ASUW.
A 1 GB dedicated connection between ISTB I and CLCC II.

Risk & Threats: 

Funding needs to be approved

Annual SSN Use Review

Quick View
Summary: 

Review of SSN use, search methods and data view in PS, EDNA, reports (delivered/query access) and interfaces.
Click here to view the case in PeopleSoft: CRM Case #330192 and
CRM Case #315114

Start Date: 
October 20, 2008
Go Live: 
January 1, 2009
Current Milestone: 
12/23/2008 - SSN review completed
Stage: 
Recently Released - Completed in last 3 months.
People
Sponsor/Champion: 
Adrian Sannier, Vice President and University Technology Officer
Project Manager: 
Myra Elias
Associate VP University Technology: 
Max Davis-Johnson
University Technology Director: 
Tina Thorstenson
More Info
Source: 
Executive
Priority: 
High
Scope: 

RASU initiated a high priority project to review all SSN access in our core administrative systems in October 2008. Two significant areas of concern were full SSN view through EDNA and in PeopleSoft search match results. Representative from Office of Human Resources (Payroll, HR, Financial Services, Benefits, Talent Acquisitions, Employee Service Desk), Student Records (Financial Aid, Registrar, Graduate College, Admissions, Student Financials), Security, Campus Community, Advantage, EPM, Data Warehouse and EDNA meet during a 6-week period to discuss the proposed changes to EDNA and PeopleSoft.

During these meetings, departments provided feedback on the impact to their departments if SSN was masked. Based on discussions and needs, the following were completed:
• modified EDNA to display a masked SSN (last 4 digits).
• masked SSN on all search page results in PS to display last 4 digits.
• bio demo pages on the Campus Community side have role security so employees with update to SSN will see a full SSN and employees with view access will see a masked SSN.
• Developed a method to give a department full SSN view on the PeopleSoft search match results if the need arose.
• Bio Demo pages on the HR side will have SSN masked at a later date.
• Advantage, the Data Warehouse and EPM have methods in place to restrict access to SSN.

In summary, we have implemented several methods to secure employees SSN and restrict full view to employees with a valid business need to the data.

Enterprise SharePoint

Quick View
Summary: 

SharePoint has a lot of traction within the ASU environment for collaboration, basic work-flow, and project management.  The current SharePoint environment needs to address a few items to make it more supportable and dynamic.

This project is to sure up, design and document delegation roles.

Start Date: 
October 27, 2008
Go Live: 
January 9, 2009
End Date: 
January 18, 2009
Current Milestone: 
Project completed.
Stage: 
Recently Released - Completed in last 3 months.
People
Sponsor/Champion: 
Adrian Sannier, Vice President and University Technology Officer
Project Manager: 
Sharan Johnson
Contact for more information: 
robin.manke@asu.edu
Associate VP University Technology: 
Bob Nelson
University Technology Director: 
Robin Manke-Cassidy
More Info
Source: 
Internal
Scope: 
  • Bring the standards of the SharePoint environment up to enterprise standards.
  • Add the additional 2 web servers into the farm.
  • Patch and update to the latest versions.
  • Document the granular management roles.
  • Installation of the Enterprise SharePoint key.
All Milestones and Schedule: 
  • Complete the sync between SharePoit Dev and production for all sites.  This will allow for testing of future patches and upgrades as well as site owner development. (6 hours)
  • Test and then deploy to production the enterprise upgrade. (6 hours)
  • Test and then deploy to production the "infrastructure patch". (12 hours)
  • Add two IIS servers for web server redundancy. (16 hours)
  • Install the i-filter for one note notebook files. (4 hours)
  • Review logs and resovle minor server erros and issues (8 hours)

All enterprise upgrades will occur on Saturday evening after all the backups to the production system have completed. 

ASU PD: Prepare for New World System Upgrade

Quick View
Summary: 

The ASU Police Department is anticipating upgrading the New World System application in the first half of 2009.  To prepare for this upgrade and in response to significant changes to in 2008, this project will solidify the infrastructure that will be used for the upgrade.  The primary benefit of this project is to identify any items in the current infrastructure that may need update and to confirm the foundation on which the upgrade will occur.

Start Date: 
February 9, 2009
Go Live: 
June 26, 2009
End Date: 
June 26, 2009
Current Milestone: 
06/26/09 - Present project completion report
Project Plan: 
Project Plan - ASU PD Upgrade Preparation
Stage: 
Complete - In operation and supported by UTO.
People
Sponsor/Champion: 
Morgan Olsen, Executive Vice President and Chief Financial Officer
Lead Customer: 
Brenda Van Amburg
Project Manager: 
Katherine Ranes
Contact for more information: 
Katherine.Ranes@asu.edu
Associate VP University Technology: 
Bob Nelson
University Technology Director: 
Katherine Ranes
More Info
Source: 
Internal
Priority: 
Medium
Scope: 

The project will include the following tasks:

  • Configure and build a test environment for New World Systems
  • Complete VLAN clean-up for Tempe ASU PD facility
  • Complete documentation of the current network architecture
  • Review current disaster recovery and business continuity infrastructure and procedures
  • Prepare recommendation based on the review and recent audit as to future hardware/software/network changes
  • Prepare action plan for any items that would inhibit the upgrade to the next version of New World Systems
Deliverables: 
  • Test environment for use during future system upgrades or enhancements
  • Current infrastructure documentation
  • Recommendations and estimates for any future infrastructure changes
Dependencies: 
ASU PD: Expand implementation of New World Systems to other campuses
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