Hi Everyone,

The help text below has been added to the UTO Labs form underneath each field.  If you have ay questions, please send question to the "DL.WG.UTO.PM.Associates" DL.

Thanks.

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Title

• (required): Please use a unique name(Title) that includes a version differential to show phases of the project.

Quick view

1. Project Slide: An image that describes or visually represents the project.  (e.g. Whiteboard photo, Visio)
2. Code option for Project Slide: to embed a Google Presentation or YouTube video, e.g...  Use this option if you do not wish to upload an image.
3. Summary(required): Short description of the project with enough detail to inform the viewer of the purpose of the project.  It is recommended for text not to have any formatting.
4. Start Date: Day on which a project started or will start.
5. Go Live(required): Date on which the project deliverable(s) is/are scheduled to be released. Note that a project may have multiple go lives, in which case, this date will change as go-lives are met.
6. End Date: Date when transfer to OPS/Care is complete and end of burn-in stage.
7. Current Milestone: The weekly critical path update with date and sentence description.
8. Project Plan: A URL link to a detailed plan.  (e.g. Sharepoint, Google Site, Google Doc)
9. Stage(required): Designates the stage in the project lifecycle this project is in. The site view and email notification are controlled by this field. Emails are sent when a project is put in the Proposed, New, On Hold, or Canceled states.
   1. Proposed - Project Initiation/Intake Assessment
   2. In Development -
      1. New - Approved UTO project.
      2. On Track - Project plan on schedule.
      3. Off Track - Missed milestone date.
      4. Critical - In danger of missing completion date.
      5. Missed go live date.
      6. Re-baselined - New project schedule created.
   3. Recently Released - Completed in last 3 months.
   4. Completed - In operation and supported by UTO.
   5. On Hold.
   6. Canceled - No UTO involvement.

People

1. Sponsor/Champion: This is the person who has raised and negotiated this project as a priority for the UTO.   This person is always a direct report to the President.
2. Lead Customer: Business partner(s) who represent the end users, aid in design, specification, and take ultimate delivery.
3. Project Manager(required): Individual responsible for successful delivery of the project.  If no Project Manager is listed, then the project will state "No Project Manager."
4. Contact for more information: Single or DL(Distribution List) email address to send questions to.  Is slated to be replaced by CRM integration.
5. Associate VP University Technology: Individual who reports directly to the University Technology Officer and is responsible for advancing the project.
6. University Technology Director: Project director.