Projects Recently Released

Develop a method to document the OHR flow of jobs and queries that are processed during the two-week pay period, quarterly, fiscal year end and as needed. The ‘process flow document’ will be a detailed, written documentation of processes, queries and procedures for the payroll, benefit, talent acquisition, financial services and human resources modules. Each step of the process will be properly documented and available to each HR module. The list will include process names, navigation, job names, run control instructions, job dependencies, days to run the process, and on-call procedures. Also included are on-call instructions for each process should specific problems arise (i.e. rerun, send email, or call supervisor, etc.).

The Support Team will initiate the original list and will meet with functional users and production support to review the biweekly document to add, revise or delete processes.

The documentation will be used as a communication tool in coordinating process changes with Operations. In addition, the document will be used as a testing tool during updates and fixes.

The consequences of not having written documentation causes lost work, frustration and inconsistencies in addition of having disastrous consequences.

Migrate two legacy Java apps from WebSphere 5 to Tomcat server farm. The WebSphere 5 software is no longer supported by IBM or UTO and these apps need to be moved to Tomcat in the short term until they can be retired in entirety.

Build the new School of Politics and Global Studies website.

Comps are complete, navigation etc are being worked on .

8/1 - redesign complete - handed over to CLAS to finish up navigation and content

This project will change the Employer Related Expenditures calculated by Payroll from an actual basis to a flat rate basis. We currently interface the actual rate (PS delivered/calculated as part of the regular payroll processing) to Advantage and this will continue without changes. The new calculation will also be interfaced to advantage.

The photos taken for SunCards for students/faculty/staff are now availalbe in an Oracle database for uses within the university. The first two identified uses are the My ASU Faculty roster interface and the WP Carey Advisor web application. A web service would facilitate the ease of adding additional uses to this new system. It would create secure access to the data for internal university web applications.

Update My Programs and eAdvisor (Undergrad) and My Programs and Degree Progress (Grad) boxes in My ASU with graduation application progress information. As the students status changes display different information and links.

This project will update three payroll reports and provide additional HRIS page restrictions to ensure more accurate payroll processing. The three reports included in this project are ASUPY034 - PreSheet, PAY035 - PreCalc, and PAY036 - PreConfirm. Updating the reports will streamline payroll processing.

In addition, adding the auto assigning of on-line check numbering and graying out the direct deposit button will benefit payroll processing.

Build new School of Social Transformation website. This will be portal site to departments under the school.

Finalized comp:

**Update - 9/22/200

This website has been completed with some minor updates to be made.  Final product will be released 9/28/2009.

The UTO Operations System & Security group at Arizona State University (ASU) has shown a need for geographical diversity in the placement of the Datacenter complex Firewalls. In order to provide the requested Geographical diversity, Hot Standby Router Protocol (HSRP) will need to be extended to the ISTB1 Data Center. Extending HSRP across the ECA, ECB and ISTB1 data centers will create a more flexible and diverse network within datacenter complex. Once the network is geographically diverse, the firewall clusters can be moved to diverse locations

The scope of this project is to create the infrastructure to enable the migration of Control-D reports and repository from the mainframe Control-D to a Control-D distributed system.

The AZ State Auditor General has mandated that ASU's Weblogin Single Sign-On, and PeopleSoft back office login be modified to include an account lock-out on N failed password attempts. The industry best-practice suggestion is a CAPTCHA challenge to stop "bots" from repeatedly attempting to hack an account.  

This project will include two iterations.  The first will enable a captcha challenge with Webauth, and provide a standard lockout mechanism to PeopleSoft Back Office System with a manual unlock process with the Help Desk.  The second iteration will enable webauth login for PeopleSoft Back Office Systems.

This project will also hand-over development of ASU's SSO customizations from the UTO Operations Systems group to the UTO Web Development group (Wilken).

Add additonal data to PeopleSoft plan extensions to allow smooth operations of the Degree Search web application. The added data will store campus data for minors, customized messages for majors that are no longer accepting applications and display who was the last user to update the data.

Work with 3rd party to deploy the Studioaborad software.

•  OVPGE will be paying for servers & manpower 
• Need to address maintenence.

Exploratory phase - waiting for more details.

Requirements:

• ColdFusion Server (through Jack)

4/21 - PO for server and coldfusion received from OVPGE - OPS group to start setting up.

4/27 - Kickoff meeting with OVPGE

8/20 update

SSO Integration - unknown status

LDAP - Code should work, Nathan G needs to connect to Oracle DB just in case it doesnt work.

Nathan G. to help transition skinning of site over to provost group.

Adrian T, Jere Coon working with Dan Hart to put together data integration process from PS/EPM

Data Integration Process

Integration process:

1. Export data from Peoplesoft/EPM to flat CSV file (Initial tests - ok, don't see an issue)
2. Import CSV file to intermediate database table (TBD - need to locate suitable area for this)
3. Configure studioabroad to read import data from intermediate database table

Data Integration COMPLETE, TESTED OK (8/28 - AT)

Outstanding - need to work on daily batch process for data import.

 SSO Integration

•  SSO Integration in progress
• Terradotta code to compare hashes returned by SSO app to verify login status.
• Terradotta code does not hash correctly.
• Nate Wilken's group overseeing SSO.

This project encompass three benefit enhancements: Benefits Reporting, Retirement Manager for 403(b) and ADOA/ASU compare synchronization.

In Version 1.0 a process was created to review student enrollment and drop students from pre-requisite classes they no longer met the requirement for. Version 2.0 of the project includes additional criteria such as milestones, GPA, plan requirements which students will be screen on. The audience is all undergraduate students for Fall 09. The project will be operationalized so that in future semesters UTO Operations will be responsible for the process.

This project will implement a redesign the Faculty/Staff page of My ASU.

** 8.5 UPDATE **
Golive moved out one day (from 8.6 to 8.7)- need to complete Help box/CRM functionality

Build an Open Enrollment Benefit Tracking dashboard for the Business Operations Managers (BOMS) and senior leadership to track those completing on-line benefit enrollment and those who haven't. ADOA is changing health plan and there is a not a "default" option, which makes tracking critical. Open Enrollment will be from August 10 to August 31, 2009.

Develop and implement a self service function for admitted, or enrolled student to request a change to their plan, campus, term. Application will entail payment of fees by credit card via Nelnet.

Drupalize the natural history collection site    

Implement ASU/CLAS template Branding

Move http://nhc.asu.edu into Drupal. Will host it on collections.asu.edu - 129.219.110.117 

Build CLAS ResearchApprenticeship Program website

• Professors to be able to post apprenticeship postings
• Students to be able to search and apply for programs 

Phase 1  - Website Build (completed)

7/2 - Completed website build

Phase2 - Improvements/Bug Fixes (ongoing)

7/24 - Improve search functionality.

7/27 - Complete

AZTE (Arizona Technology Enterprises) operates as the exclusive intellectual property management and technology transfer organization for ASU through the ASU Foundation. The organization assists researchers and faculty at the university to evaluate, patent, market, license, and protect Intellectual Property.

To this end AZTE has purchased a hosted web application by the company Inteum. This application assists in the managment of intellectual asset management for researchers and faculty.

Single Sign On is key for this application to go live and make access seamless.

This project is strategic for OVPREA and the ASU Foundation.

To redevelop the CLAS Office of Academic Programs application in .NET according to CLAS’s Office of Academic Programs current needs. The previous application that existed in MS Access is outdated and not pulling the needed data sources.

While the Attorney General's Office was conducting the 2008 Fiscal Year audit a compilation of items was being tracked. These items identified an owner, description and completion date. Each of these tasks were either considered a Deficiency that was Rectified or a Recommendation that was Implemented.

This project is to automate the assignment and residential data within the ISAAC (Door Access) system.  The automation of this environment will include imports from PeopleSoft, Sun Card information, and Residential life data.  The assignment into rooms will be automated releasing the Reslife staff from reassigning manually.  The automation is designed off the business rules for the Residential life office.

 This automation will make future automation for other areas possible with little impact and development.

8-17-2009 This project is being closed out, as the original list of deliverables has been met. Resolution of 911 issues is required for phase II of this project.

A Proof of Concept is being tested and implemented at the ASU University Technology Office (UTO). 

ASU has the opportunity to realize significant savings by reducing the number of desk telephones that are now used across all ASU campuses. 

The desk phone reduction options include:

• Remove the ASU desk phone and eliminate the monthly expense of $33.00
• ASU provides a Soft Phone for the employee at no cost - this is software that uses the computer as a phone
• ASU provides a cell phone for the employee and pays all expenses
• Employee uses their personal cell phone and ASU reimburses for business usage
• Employee uses their personal cell phone and absorbs cost

UTO will be working together with ASU Colleges/Departments in determining where desk phones are currently utilized and potential savings.  The ASU Colleges/Departments will make the decisions regarding replacement of desk phones and which options will be implemented.

To participate in this opportunity, please contact Rebecca Newton at Rebecca.Newton@asu.edu or (480) 965-2010 . 

The Advantage financial application is the last remaining mainframe application supported and hosted by UTO (University Technology Office). The goal of this project is to significantly reduce the costs associated with maintaining this application.

ADOA (Arizona Department of Administration) can host this application at their data center located in Phoenix, AZ.  By doing this, the costs for maintaining this application can be reduced by at least 35%.

ASU users will access Advantage via SSL-VPN.

ASU Parking & Transit Services is planning to replace the current Parking application with FLEX from T2. This migration would bring richer and better features that expands the service Parking and Transit Services provide across all the Arizona State University campuses.

Provosts and Deans face countless decisions relating to the University’s faculty staff. Unfortunately the data and information needed to make informed decisions isn’t always readily available as the University’s data is not centrally located or easily retrieved.

The FACULTY DASHBOARD is a tool that brings together data from multiple sources, displays the timeliest and most pertinent information for faculty members, provides ad hoc reports for the recurring analysis of faculty members’ contributions to the University’s colleges and departments, and ultimately provides actionable options to the user so they can implement the decisions they make.


Latest Update:

The dashboard was released to selected individuals in the Provosts' office on Monday June 8th, 2009

Wimba has recommended that we apply a maintenance patch 3.3.1 to Wimba Voice version 5.3.1 to resolve issues experienced by instructors and students when navigating the product. Wimba Voice is a web-based voice solution that facilitates and promotes vocal instruction, collaboration, coaching, and assessment. Wimba Voice is a feature integrated with Blackboard that allows synchronous participation in chat and presentation. The new patch level also provides enhanced capabilities for those with visual impairment. This upgrade will not require an outage and will be scheduled to avoid conflicts with instruction periods.

TMA Systems is a provider of Computerized Maintenance Management Systems (CMMS). This solution is currently being used at ASU Polytechnic Campus, as well as the Downtown Phoenix Campus. This project has been proposed to create an enterprise level system housed at the UTO.

The Corda Centerview upgrade project would replace the current version 2.0 Corda installation with version 3.0. Version 3.0 would provide fixes and enhancements such as AJAX & browser back button compatibility.

Note: Reinstallation of Corda Centerview 3.1.2, this also has to be installed on Citrix as well as on the webapp servers.

Current Status: Corda Centerview 3.1.2 has been installed in Citrix. However, we need a database set up for webapp to use. Testing has to take place.

Click here to view the case in PeopleSoft: CRM Case #309136

IronPort Email Security Appliance - Proof of concept.
Evaluation of the solution to assist in further thwarting of security issues with mail, along with reducing infrastructure of baracuda and sendmail by utilizing one systems. Also to evaluate vendors statement of capabilities.
Appliance will be tested to see if it will meet the needs of ASU's email environment.

This is part of the payroll continuous improvement effort. The 1st Quarter 2009 activities will be defined in November/December 2008. The focus this quarter is on efficiencies in the payroll process and all of the processes that feed into payroll.

To decommission announce.asu.edu by deleting unused announcement groups and moving the announcement groups that use this service to another communication method. The announcement groups that are still in use are "Museums and Galleries", "OASIS", and the Netcomm groups "Outtage Notifications". The "Museums and Galleries" and "OASIS" announcement groups will be moved to a listserv. The Netcomm Group's planned outtage notifications will be moving to the system health where users can view the notifications at syshealth.asu.edu. The Netcomm Group's unplanned outtages will be moving to a service provided by e2campus where users can subscribe and be informed via text message, email, and rss. The project relies on the scope of another project, ASU Text Message Notification System since this project is handling the technical set up of the e2campus service.

This version of the Undergraduate Admissions dashboard will have several additional features. The main new feature involves a tracking tool for admissions evaluators. It allows them to manually review student's that are not automatically admitted. It includes deep links to Peoplesoft.

Click here to view the case in PeopleSoft: CRM Case #339800

Part One:

Implement a commercial identity management system to enhance the functionality EDNA in order to provide a long term sustainable identity management infrustructure to IDEAL and the university. Ideal will be the pilot for development and the governance model (processes, procedures, policies, standards of identity management).

 Part Two:

Part two of the Bitkoo/Keystone project will begin with a kick-off
meeting with all ASU IT professionals affected by the project. The
meeting will introduce the three parts of the project - business,
administration, and development.

Bitkoo DL: Please contact mfontes@asu.edu to be added to the Bitkoo DL.

A Change Management system that encompasses internal processes to improve communication, notification, and approval of changes.  It also in the window for UTC and the TAG representatives into the changes that are occuring or that are in need of comment.

A tri-university project was initiated by the University of Arizona for scanning tools that the three universities could collaboration on.  An RFP was issued in July 2008.  The vendor Qualys was selected for the network auditing and vulnerability scanning solution.

Migrating the common computing images from static to DHCP addresses and moving from private addresses to behind the Cisco Clean Access.

This project will provide off site storage capabilities for the ASU Enterprise NetApp storage network. By utilizing a 1 GB link on the GeoMax network between Tempe and ASUW, UTO will be able to provide a geographically diverse site for backup storage of critical data.

What is the Faculty Activity Report?
The Faculty Activity Report (FAR) is an online tool used to track the accomplishments of ASU faculty for evaluation and informational purposes.

What is being done in FAR Version 2?
The product that is currently in production at the site http://far.asu.edu is powered by a 3rd party provider. Far Version 2 will not be powered by a 3rd party provider in preparation for the 2009 evaluation cycle. Version 2 will include only services and capabilities available prior to 2008. 

Why are you moving away from the 3rd party provider?
The UTO met with several colleges to find out what changes ASU could make to increase the usability of FAR to our customers.  Nearly every meeting resulted in a single fact: ASU faculty found the older version more usable than the tool deployed for the 2008 cycle.

Who are you talking with over the course of this project?
We are speaking with a number of college representatives, Deans, Chairs, and faculty who have expressed interest in the success of this product.  We formed a focus group dedicated to the successful deployment of a product that can be expanded in future revisions tomeet the needs of their groups.

What can I expect during this migration?
There will be a data entry freeze as of December 19th, 2008 at 5:00 PM, which will be in effect until the replacement application is launched on January 5th, 2009.  This new application will include the data that was entered for prior years, and the respective evaluations.  Your data will be read only once the freeze is in place, but not editable.

What is this Uncategorized Data? 

As part of the project to move from Digital Measures FAR (DM) back to our original FAR system, we are converting data from DM back into our original system.  Since the data fields from Digital Measures do not always map cleanly to the fields in the replacement system (the FAR available prior to 2008), we've had to make some assumptions for the location of some data.  With the help of several faculty and staff from the many colleges, we're confident that these assumptions will be correct.  In some cases, there will be no logical place to move DM data.  In these cases this uncategorized data is being migrated and stored in a location where faculty who have entered the data into DM can still access it to copy and paste it into the appropriate FAR fields.

What are the plans for FAR and the Directory?

With the short amount of time provided to bring this application back, there are some "post production" tasks that the UTO will be completing in the first quarter of 2009.  The ASU Directory will be among those tasks.  The directory will include any information provided prior to the freeze, but that information will not be updated with new FAR information until the 3rd week in February. 

Where was my data migrated to?

1. Personal Contact Information and Profile Information will no longer be entered into FAR, but will be made available through the Uncategorized Data pages to copy and paste into the Directory.
2. Education will also no longer be entered into FAR, but will be made available through the Uncategorized Data pages should you wish to copy and paste them into Directory.
3. Book Sections have been migrated to Book Chapters
4. Books Reviewed have been migrated to Books Reviewed
5. Books Authored have been migrated to Books Authored
6. Invited Commentaries have been migrated to Commentaries
7. Community Service has been migrated to Community Service
8. Conference Proceedings has been migrated to Conference Proceedings
9. Performing Art has been migrated to Creative Activities
10. Play writes have been migrated to Creative Activities
11. Visual Art has been migrated to Creative Activites
12. Encyclopedia Articles have been migrated to Encyclopedia Articles
13. Patents have been migrated to Patents
14. Awards and Honors will be migrated to Honors
15. Law Review Articles will be entered into Law Review Articles
16. Mentoring will be migrated into Mentoring
17. Professional Service have been migrated to Professional service
18. Abstracts have been migrated to either Refereed or Non Refereed Articles as they were noted in the record
19. Journal Articles have been migrated to either Refereed or Non Refereed Articles as they were noted in the record
20. Magazine Articles have been migrated to either Refereed or Non Refereed Articles as they were noted in the record
21. Newspaper Articles have been migrated to either Refereed or Non Refereed Articles as they were noted in the record
22. Technical and Research Reports have been migrated to either Refereed or Non Refereed Articles as they were noted in the record
23. Monetary Awards have been migrated to Service Monetary Awards
24. Short Stories and Poetry have been migrated to Short Stories/Poetry/Novels/and Creative Non-Fiction
25. Special Issues have been migrated to Special Issues
26. Collaborative Activities have been migrated to Collaborative Activities
27. Presentations have been migrated to Scholarly Conference Presentations/Exhibitions/Colloquia 
28. University Service has been migrated to University Service

Who can I contact to find out more information on FAR?
For support or access to the current system,  please email far@asu.edu.  Please include your full name, your ASURITE UserID, and your college or department name.

For more information on the FAR 2.0 project or future revisions, please email the FAR Project Manager, Noel Lindner, at noel@asu.edu.

Technical difficulties have prevented the deployment of the new web interface for FAR.  The application will launch on January 7th, 2009.  

February 27th Update - 

The completion of the Directory updates has been delayed by 2 weeks.  This update is due to be released the week of March  8th, 2009.

March 11th Update - 

The remaining tasks, including Directory and My Profile functinality have been been rescheduled due to resource and time constraints. Please note these changes in the Project Schedule and Milestones.

April 10th Update - 

Development tasks have been completed, but the web services for the data links between FAR and My profile/Directory are delayed by 1.5 weeks.  These will be available by April  21st.

The purpose of this project is to install the TurningPoint Blackboard Building Block in Production.

TurningPoint is a Student Response System that allows students to answer questions during lecture time using handheld Response Pads. The TurningPoint Building Block for Blackboard allows students to register their Response Pad ID with the class roster, and allows instructors to download the roster complete with student Response Pad IDs for use with the local TurningPoint software. UTO will pilot a program this Spring 2009 to implement use of the TurningPoint system at West and Poly (and one class at Tempe) with an anticipated University-wide implementation for Fall 2009.

This project will get a group together and evaluate options for PeopleSoft operations. We have 4 months to gather information outlining the effort, costs and application support infrastructure, etc.

This project is completed with the deliverable being information provided to the project sponsors on hosting options. This information will be used in a subsequent project if and when hosting partners change.

Shibboleth is an initiative by Internet2 member universities to develop and deploy new middleware technologies that can facilitate inter-institutional collaboration and access to digital content.

Installation of the WISE enterprise software packaging tool. This tool is used to package software for the Common Computing Image as well as the Citrix application farm.

To correct current issues with UTO Org chart and to enhance functionality and ensure all employee information is accurate and consistent.